1 July 2019
Kanban Templates: From Chaos to Easy Task Implementation
With each new project, you think, “I got this.” You’ve gathered all your learnings from your last project, and you’re ready to apply them. But is there an easier way to implement these changes to your workflow without feeling like you are starting from scratch?
Dealing with change is not a unique problem. Companies wrestle with creating, managing, and improving workflows all the time. It starts with generating a standard flow capturing the different work processes, and this is where the difference of opinion can start. How should work be organized? What is the most efficient and effective approach to maximize our resources to achieve the desired results?
Fast forward a month, you’ve finally set up your workflow in the existing system to meet your project needs. The rumour you heard a few months ago is now true. There is a new system being rolled out, and the existing system will soon be retired. Some team members have already started to complain. The new system is not user-friendly, and the training offered is insufficient.
The expenses companies incur through the time and effort invested in these discussions are draining on resources and morale. There are collaborative work management tools available that focus on helping team members organize and complete tasks in an efficient manner.
Advantages of Using a Kanban Workflow
A Kanban workflow may be what the company needs. It is flexible and easy to use. There are many advantages to its implementation, for instance, it keeps teams focused on maintaining work and completing tasks. Kanban tools also help teams to identify problem areas to increase productivity and efficiency. Project management tools based on Kanban methodology support the Minimum Viable Product (MVP) by continuously delivering features while improving the workflow processes and help to limit work in progress (WIP). This kind of tools maximizes your resource base by clearly seeing who is assigned to which task and present a visual representation of the workflow.
Benefits of Templates
A Kanban board template can help simplify workflow modifications. It is like a sketch of the working process. Using a standard template means that you are not generating a workflow from scratch, and it can be easily implemented, providing consistency and clarity to each task. Templates also encourage minimal rework saving time and money and encourages repeatability and efficiency.
A common Kanban example used in software development is the To Do – Doing – Done breakdown:
To Do – can be an enhancement to a feature.
Doing – this can encapsulate the Plan-Develop-Test-Deploy cycle.
Done – the is the push of the new feature or enhancement to production.
Another example is how Agile project management with Kanban can work with Scrum. It can be an effective means to deliver business value faster to market. The board will allow the team to quickly identify bottlenecks and obstacles with a focus on monitoring and controlling the workflow.
Using a Kanban board template can help streamline the workflow and support creating standards for different work processes. Kanbanchi offers 10 standard templates you can adapt for the various processes within your company and industry. You also have the option to customize templates for added flexibility, or you can make an existing board a template, saving yourself time and effort. Kanbanchi will help any team excel from a poorly-regulated workflow to well-managed processes.
Kanbanchi is a free simple project management software with an easy to use UI offering teams a clear and transparent way to manage workflows and facilitate team collaboration. It will meet all your project needs with its diverse selection of project management templates, Kanban boards, and more. Start your free trial and opt to use the right tools for your workflow.