kanban board

Why Is Kanban Board Used?

Kanban was designed to solve a few key problems. Wasted time, a lack of visibility into work that people are doing, and a tendency to over-commit on projects. All good reasons for you to use this method when organizing your own workflow or for an entire enterprise. It is well known, that Kanban is a powerful way to manage your project processes. Using visual tools, it organizes the process of the project, showing you everything and all its successive stages. It’s either a single panel or multiple panels with visual tools. 

When one looks at the board, there are no missed details. The progress is visible and the problem-solving process becomes easier because the team can make more informed decisions. Kanban boards put everything in one place making everyone understand what happens in each stage of a project.

If you haven’t already heard of them, Kanban boards are all the rage and are often hailed as the easiest way to manage your work. Its benefits include Visibility, Visualization, Transparency, and Focus while making it much easier to scale your team. But what’s really going on behind the scenes with this new tool and how do you really use it? 

What Is Kanban Board?

A Kanban is a Japanese word for “visual card” that is used by teams to visualize their workflow so they can understand bottlenecks, inefficiencies and waste as well as choose which type of process/workflow will be most effective for their own team. The Kanban board is a simple, visual tool that allows you to visualize your work process. It consists of a number of horizontal lanes, each lane representing a workgroup or specific project. Cards within each lane represent the tasks that need completion for that respective group (such as design, programming, or marketing). After you add cards to a lane, you can quickly see which areas of your project need more attention and focus. By doing this in one space, it helps to promote communication across projects so you can understand how everyone’s work fits into the big picture.


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The Kanban board organizes and displays your project, with all its stages and tasks, all in a convenient view. Unlike its physical equivalent, which you see hanging in the wall of an auto factory or refrigerators’ production line. All accessible from a single board – one big get-it-done list, shared with the entire team. It is a great management/planning tool that can be used by just about anyone involved in a project. 

The Origins Of Kanban

The origins of this powerful tool can be traced back to Japan in the 1940s when Toyota was experiencing increasing demand for their cars and needed to optimize delivery times. They did so by establishing a method for storing parts on shelves and communicating with delivery teams by using stickers on a Kanban board. These Kanban boards have since evolved into today’s software-based digital equivalents. By understanding the origin of this powerful tool, you’ll appreciate its ability to help your company store inventory and ship orders more efficiently.

Benefits Of Using A Kanban Board?

The Kanban Board is a powerful visual tool for managing continuous improvement solutions. It can also reduce costs and boost productivity. How? By helping you to identify project improvement opportunities and source quality resources at the right time. With the data seen in real-time, you’ll make visible the bottlenecks that are slowing down your process. And pinpoint quick wins for an immediate gain.

The board lets you prioritize tasks, set deadlines, and track progress – all at a glance. Featuring 5 tiers of tasks, each with a unique background color, our Kanban board makes it easy to plan even the most complicated project. With our configurable columns, you can organize your content in the way that makes the most sense to you and your team

How Do You Use A Kanban Board?

Let’s say you are managing a project. A project consists of several tasks and sub-tasks. These tasks will be carried out in sequential order. You will also have to check if they have been completed or not. So what do you do? You create a Kanban board, to help you track these tasks easily. Whiteboards are usually used to jot down quick notes and reminders but can also be an effective way to track work through process categories of “To do,” “In Progress,” and “Done.” 

Kanban boards have been used in Lean development, DevOps, software development, and are also helpful in showing progress in other industries. The Kanban Board is part of the Lean-Agile Management Stack, which helps teams establish order in their daily work, as well as practice continuous improvement. Planning is easy with a Kanban board setup that works for you. You can create your Kanban board from small scraps of paper, colored post-it notes stuck on a large whiteboard, or whatever you have lying around! Or you can use an app for that.

What App Offers Kanban Boards?

Kanbanchi, your new project management, collaboration, and task management software. This app is for both personal and team usage, so you can manage projects from all of your devices. It’s completely integrated with Google Workspace and complements all of the tools that you are already using to work together, so it feels like a seamless extension of your workflow. Start using Kanbanchi today!

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