What to Look for in the Best Team Collaboration Software in 2025

In 2020, around 20 percent of employees worldwide worked remotely. In 2025, remote work is now embraced by 48 percent of the global workforce.

With such rapid change, the demand for cloud software to aid remote and hybrid work models has leapt—and is only increasing with AI adoption.

The best team collaboration software in 2025 streamlines communication, project tracking, and productivity, while also boosting creativity among dispersed teams. Tools that enable messaging and group chat, file editing/sharing, scheduling, workflow automation, project management, and video/voice meetings help teams of all sizes solve problems and make key decisions as if they’re in the room together.

In this article, we look at the best tools for remote team collaboration in 2025, including solutions that stand out for specific user groups. For Google Workspace teams, for instance, Kanbanchi is a natural choice because it was purpose-built for collaboration and project management in Google environments.

Let’s get straight into it!

Quick Overview: Top 10 Team Collaboration Tools in 2025

We’ve gone for a mix of software types, from task and project management tools to messaging and video apps, because “collaboration” often needs to span many categories for dispersed teams.

Below is a quick overview of the top 10 team collaboration tools in 2025, some of which can be used together for a more coherent collaborative effort within teams.

Some of these tools are aimed at specific groups but others can be used by almost any team, of any size, in any sector, with any budget.

Why Trust Our Team Collaboration Software Reviews?

We’ve combined testing and research of the tools with reviews from G2/Capterra and compared the main features of each solution to compile our list of the best software for team collaboration.

As experienced software users and team members, we considered a range of features important to teams, including intuitiveness and usability, work views/display options, pricing and overall value, the strength of its collaboration tools, and the integrations of each tool.

Comparison Table: Team Collaboration Software at a Glance

In the following table, you can quickly check the best team collaboration software for 2025 before a deeper rundown of each tool in the next section.

 Pricing is based on monthly billing unless indicated otherwise.

**Ratings provided by G2 (maximum 5).

Best Team Collaboration Software Reviews

OK, let’s get straight into the “nuts and bolts” of the best team collaboration software in 2025…

Kanbanchi

Kanbanchi provides real-time collaboration, task tracking, and seamless integration with Google Workspace tools like Google Drive and Calendar

Best for small, medium & large Google Workspace-based teams with significant project management requirements.

Kanbanchi is more than just team collaboration software. It is a comprehensive project management platform with Kanban-based tools designed specifically for Google Workspace users.

If your teams already use Google extensively, collaborating on projects is much easier with the seamless Drive, Calendar, Gmail, Meet, Chat, and other integrations offered by the Kanbanchi platform.

Key Features

• Strong set of visual task & project management tools.
• Real-time shared boards & collaborative editing.
• Excellent workload transparency & team tracking.
• Customizable workflows & board sharing.

Pros

• Easy to use with clean interface & shallow learning curve
• Designed for seamless use with Google Workspace.
• Excellent, well-reviewed support team.
• Scalable up to Enterprise.

Cons

• Limited free plan
• Mobile app needs improvement.

Pricing 

• Limited free plan available (up to 36 cards).
• Free trial of full-feature plan available.
• Paid plans from $3.97/user/month (Essential).

Integrations

Native Google Workspace integrations (Drive, Calendar, Gmail, Sheets, etc.) 

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Slack

Slack delivers structured team messaging with channels, threads, and integrations for smooth communication across remote and hybrid organizations

Best for small & medium-sized remote & hybrid organizations requiring affordable real-time team chat.

Slack was built for team chat/messaging and has become a very popular platform, with almost 40 million active users.

If you’re just looking for a chat app for 1:1 meetings or channels for team members to collaborate on desktop or mobile, Slack will fit the bill as it integrates well with other existing software for project management, CRM, etc., and allows file sharing and voice/video calls.

Key Features

• Well-defined channels & threads for team communication.
• Messaging, file sharing & search features.
• Audio/video calls, huddles & screen sharing
• “Workflow Builder” for automating tasks, such as onboarding, approvals, etc.

Pros

• Very simple to learn, use & follow discussions.
• Integrates with many apps to prevent excessive app-switching.

Cons

• Needs other tools for project planning & task management
• Channel clutter can affect productivity for less-organized teams.
• No whiteboard feature.

Pricing 

• Free plan available with unlimited channels but limitations on message/file history & no AI features.
• Paid plans from $8.75/user/month (Pro).

Integrations

Slack connects with a large number of external apps and services (2,600+), helping you connect with your project-management software.

Asana

Asana helps teams organize projects, collaborate on tasks, and track progress in shared views like lists, boards, and timelines

Best for large teams & enterprises that require a robust & strategic task/project management solution.

Asana places a high value on collaboration but its capabilities extend well beyond this, providing a comprehensive platform for task planning and management.

Teams use Asana to plan, organize, track, and complete projects, with multiple work views and a strong set of collaboration tools.

Key Features

• List, board & Gantt-style work views.
• Comments, @mentions, file/link attachments, etc.
• Goal-setting & progress tracking to keep teams on the same page.
• Organize members into “teams” with different access privileges.

Pros

• User-friendly with customizable dashboards.
• Comprehensive feature set for collaboration & task management.

Cons

• Advanced features involve a steeper learning curve.
• Effective team collaboration may still require chat/instant messaging.
• Can get expensive for larger teams.

Pricing 

• Limited free plan available (up to 10 teammates).
• Paid plans from $13.49/user/month.

Integrations

Asana offers hundreds of third-party integrations, including with Google Workspace, Slack, Microsoft Teams, Zoom, etc.

ClickUp

ClickUp combines documents, tasks, chat, and workflows in one place, enabling remote teams to collaborate without switching tools

Best for medium to large businesses & remote teams requiring a flexible, customizable, all-in-one project management solution.

ClickUp provides a flexible, comprehensive, and customizable project management solution but also qualifies as one of the best productivity tools for team collaboration.

With multiple work views, advanced work planning, time tracking, and document storage, ClickUp is highly scalable but may be overkill for smaller organizations looking for simpler team collaboration tools.

Key Features

• List, board (Kanban), calendar, Gantt/timeline & table views.
• Built-in comments, @mentions, link to other tasks/docs, attach files, etc.
• Real-time document collaboration & whiteboards.
• Support for chat channels & work conversations.

Pros

• Excellent clarity on how tasks relate to teams, projects & departments.
• Advanced features, such as time-tracking and goal-tracking.

Cons

• May still require a dedicated chat/IM platform for effective collaboration.
• Some training may be required for customizing tools.
• Need to check if ClickUp integrates natively with existing software.

Pricing 

• Free plan with unlimited tasks, members, project views, docs & chat (but limited storage).
• Paid plans from $10/user/month.

Integrations

ClickUp integrates with over 1,000 apps, including messaging, calendar, cloud storage, and CRM software.

Trello

Trello’s easy-to-use Kanban boards allow teams to collaborate visually on projects with cards, comments, and checklists

Best for small to medium-sized teams that want to collaborate with a simple, visual work view when managing projects.

Trello is often considered one of the best team collaboration tools for remote and hybrid workers. This popular tool is used by many freelancers, professionals, and small and mid-sized teams for visual project tracking via Kanban board views.

Trello allows effective, real-time team collaboration via a simple user interface, both from desktop and its well-developed mobile app.

Key Features

• Simple card system for projects, e.g., To Do → Doing → Done (other work views supported).
• Checklists, attachments, comments & @mentions in cards.
• Automation tools (Butler AI).
• Well-developed mobile app.

Pros

• Allows simple visual tracking of projects/tasks for teams.
• Cost-effective & popular platform.

Cons

• Lacks built-in chat, direct messaging, etc.
• Lack of detailed reporting/analytics.
• Paid power-ups can increase costs.

Pricing 

• Free plan available.
• Paid plans from $6/user/month.

Integrations

Trello has few native integrations but functionality through the platform can be extended with hundreds of power-ups.

Miro

Miro supports interactive teamwork with digital whiteboards for workshops, mind mapping, and project brainstorming

Best for creative, agile, and remote teams that need a shared visual workspace for brainstorming, planning, and collaborating.

Miro offers online whiteboard capabilities that make it one of the best team collaboration software solutions available in 2025.

Although not as feature-rich for project management as other solutions outlined here, Miro is very flexible and visually rich, making it a very useful addition for team members collaborating and brainstorming on projects using text, images or video.

Key Features

• 300+ pre-built templates & building blocks.
• Stickies Capture & TalkTrack help asynchronous collaboration.
• Mind Mapping for free-form creativity.
• Voting, timers & live reactions for sessions & workshops.

Pros

• Versatile & intuitive platform for text, video & image-based collaboration.
• Collaborate in real time with editing on an “infinite canvas”.

Cons

• No detailed task-tracking features.
• Can be a steep learning curve for new users.
• Possible lag with larger boards.

Pricing

• Free plan available for a single workspace.

• Paid plans start from $8/user/month.

Integrations

Strong integrations with other collaboration tools (Zoom, Slack, etc.) and project management software, helping idea generation meet project execution.

Microsoft Teams

Microsoft Teams unites communication and collaboration with secure chat, video calls, and co-authoring tools for Microsoft 365 users

Best for teams already using Microsoft 365 and needing a unified, secure platform for messaging, meetings & collaboration.

The Microsoft Teams offering may be one of the best productivity tools for team collaboration—if your organization or team currently operates within the Microsoft 365 ecosystem.

Microsoft Teams’ productivity apps like Word, Excel, and PowerPoint have been the “gold standard” for team collaboration for a while, though the success of Google Workspace has added competition.

Key Features

• File sharing & real-time co-authoring with Microsoft 365 apps (Word, Excel, PowerPoint, etc.)
• Chat & persistent messaging.
• Channels & team workspaces.
• Full feature video/audio meetings & conferencing.

Pros

• Uniform experience across chat, meetings, file co-editing & channels—minimal “tool switching”.
• Strong security/compliance credentials—great for remote/hybrid teams.

Cons

• Steep learning curve if unfamiliar with the Microsoft 365 ecosystem.
• Can be resource-intensive, especially during video calls or on older hardware.
• Needs stable internet or meeting quality & chat synchronization can suffer.

Pricing 

• Basic free plan available.
• Paid plans from $4/user/month (paid annually).

Integrations

Microsoft Teams offers seamless app integrations and workflow automation, particularly within the Microsoft ecosystem but also with third-party apps.

Notion

Notion merges documentation and task management into one customizable workspace that supports real-time team collaboration.

Best for small to medium-sized teams requiring customizable tools for managing projects together.

Notion is a highly customizable and versatile platform that is capable of managing entire projects rather than simply easing collaboration between team members.

Teams use Notion as an all-in-one platform for managing projects, organizing tasks, and storing knowledge in one centralized system.

Key Features

• Real‑time editing, shared pages, comments, mentions & access controls.
• Simple, clean, but versatile user interface.
• Custom databases to manage workflows.
• AI features to query data/information, get answers & autofill tables.

Pros

• Highly customizable workspace with strong collaboration features.
• Rich templates & community resources.

Cons

• Steep learning curve for new users.
• Offline & external access limitations.
• Occasional performance & scaling issues.

Pricing 

Free plan available.

Paid plans from $12/user/month.

Integrations

Notion integrates with the best team collaboration software, like Slack, Google Drive, etc., while also connecting to some other project management solutions, such as Trello.

Zoom Workplace

Zoom Workplace powers virtual communication with high-quality video conferencing, chat, and whiteboards for distributed teams

Best for organizations of any size requiring a secure, robust & comprehensive video conferencing solution.

Zoom Workplace is another of the best team collaboration software options that does one specific job very well: providing video conferencing and meeting opportunities for remote teams.

In fact, Zoom has become the go-to video-conferencing platform for one-on-ones, team meetings, and webinars.

Key Features

• Comprehensive video conferencing features for teams of all sizes.
• Integrated chat, calendar & whiteboard features.
• Breakout rooms, waiting rooms, chat, screen sharing & virtual backgrounds.
• AI Companion to schedule meetings, synthesize content & manage tasks (paid plans).

Pros

• Reliable, high-quality video for internal & external meetings.
• Constantly evolving into other areas, e.g., email & VoIP phone service.

Cons

• May be resource-heavy at times.
• Teams may require features not in the free plan but find the paid plan too feature-heavy.
• Heavy users of desktop team chat may need another solution.

Pricing 

• Free plan available, limited to 40-minute meetings.
• Paid plans from $16.99/user/month.

Integrations

Zoom integrates extensively with other team collaboration solutions, such as Slack and popular email apps, as well as project management software.

Monday

Monday enables teams to plan and track work together with colorful boards, dashboards, and workflow automations

Best for small, medium-sized & large teams requiring customizable, visual workflows & automation for project management.

Monday is customizable project management software that enables excellent team collaboration and a lot more besides when managing tasks, campaigns, client relations, budgets, and more.

The software excels at workflow automation, helping teams plan, organize, and complete tasks more efficiently.

Key Features

• Multiple work views, including Kanban, Gantt, calendar, etc.
• Dashboards for departments, projects, and/or campaigns.
• Automation portal provides drag-and-drop templates.
• Collaborative document whiteboard for editing, writing, drawing & creating.

Pros

• Highly customizable but without a steep learning curve.
• Flexible, efficient & convenient way to organize work for teams.

Cons

• No native real-time chat feature
• Limitations when using the mobile app.
• Guest access features can be improved.

Pricing 

• Free plan available for up to 2 seats.
• Paid plans from $12/user/month.

Integrations

Monday integrates with over 200 apps and services (such as Slack, Microsoft Teams, and Google), enabling teams to collaborate with minimal coding work.

How to Choose the Best Team Collaboration Software

It can be challenging to get team members onto the same page, especially when working in different time zones. Managing protocols, workflows, and standards is much easier with the help of the best team collaboration software.

So that you can make an informed decision, we compiled our list of the best collaboration tools. However, the right one for your team will depend on answers to the following questions:

What’s your team size? Most of the tools outlined are well-established and suitable for a variety of team sizes—but some features may be overkill for smaller teams with basic requirements.

What integrations do you need? Your organization’s present software setup and immediate requirements will determine the main integrations needed from your team collaboration software. For instance, if deep Google Workspace integration is required, you’ll likely choose Kanbanchi.

Do you need a fully functional mobile app? Some tools offer more developed mobile apps than others—determine how important this is for your team(s).

How important is AI functionality to your team? Many teams are embracing AI tools to simplify work and automate tasks. Is this a game-changer for your team(s)?

Do you need real-time synchronization? This is offered by most of the best team collaboration software options but some are more “real-time” than others!

What’s your budget? Cost is nearly always a factor, especially for startups, small business owners, and organizations with large teams requiring many seats.

How technical is your team? Teams with experience of working with advanced project management tools are more likely to choose comprehensive project management software that incorporates collaboration tools rather than standalone tools that simply “plug a gap”.

Key Features to Look for in Collaboration Tools

The best productivity tools for team collaboration provide more than simply essential features—and cover a lot more ground for teams.

Some tools, like Zoom, Slack, Microsoft Teams, and Miro, for instance, offer specific collaborative features but not wider project management capabilities, like Kanbanchi, Notion, Monday, and Asana.

Understanding your team’s precise needs will dictate what you should look for but here’s a useful checklist to consider:

• Real-time chat
• Messaging
• Video conferencing
• Task management
• File sharing
• Document collaboration
• Notifications/alerts
• Activity tracking
• Calendar integration
• Access controls
• Offline mode
• Mobile support
• Search functionality
• Commenting/mentions
• Version history
• Dashboard/analytics
• Workflow automation
• Third-party integrations
• Customizable boards
• Multi-device sync

Benefits of Using Team Collaboration Software

Taking time to choose the best software for team collaboration has many benefits for organizations. Notably:

• Increased productivity: Collaboration tools are often termed “productivity tools” because when everyone’s on the same page, collaborating effectively on tasks and projects and using automation to reduce repetitive tasks, the team generally becomes more productive.
• More organization and less clutter: Collaboration tools help teams stay organized, for instance, removing the clutter associated with inboxes within email programs, which can result in missed messages/deadlines. Some tools also act as a centralized hub for task or project management.
• Real-time updates for faster decision-making: Messaging, live chat, video conferencing, and real-time collaboration on documents, etc., enable teams to stay up to date, view the latest versions of important work, and make decisions faster.
• Greater transparency and oversight: Many of the best team collaboration software options offer wider project management functionality that increases project oversight and team transparency.
• Reduced bottlenecks: Greater workflow automation, enabled by more advanced collaboration tools, can help teams identify where bottlenecks exist so that members can focus on increasing productivity.

Trends in Team Collaboration Software 2025

Cloud-based team collaboration software has been around for over two decades and modern solutions bear little resemblance to the first tools. Nothing stands still and the best team collaboration tools in 2025 will evolve further in 2026.

Current trends include:

• AI-powered collaboration: AI is increasingly incorporated into tools to suggest task assignments, summarize discussions, generate content to streamline workflows, etc.
• Hybrid workspace tools: Collaboration platforms increasingly support seamless work processes for both in-office and remote team members with unified communication and task management.
• Increasingly visual collaboration: The best tools emphasize visual boards, diagrams, and interactive canvases to help teams plan, brainstorm, and track projects more intuitively.
• Built-in automation: Automation increasingly reduces repetitive tasks, freeing up team members’ time to focus on the essential team goals.
• More robust security: Data security and integrity have become hot topics with the rise in remote work. Increasingly, collaboration tools have to address data protection regulations.
• Deeper integrations with Google Workspace: Collaboration software like Kanbanchi increasingly connects with Gmail, Docs, Drive, and Calendar to centralize work and reduce the confusion and clutter of app-switching.

Team Collaboration Software FAQs

What is the best team collaboration software?

The best team collaboration tools are Kanbanchi, Monday, Asana, ClickUp, Slack, and Trello for general project management and Slack, Zoom, and Miro for specific collaborative tasks like chat, video conferencing, and whiteboards.

Which tool is best for remote teams?

Remote teams can use cloud-based platforms that offer a range of collaboration features, such as shared boards, chat features, real-time board updates, synchronous/asynchronous work support, and visual workflow support. Tools like Kanbanchi, Monday, and Asana offer this, while some also offer video conferencing support.

Are free tools secure?

Most online collaboration platforms are secure, closely following regulatory compliance guidelines to protect client security and data. With Kanbanchi, login is via Google and no passwords are stored on our servers.

Which app integrates with Google Workspace?

Kanbanchi integrates natively with Google Workspace and was designed specifically for Google environments. It lives inside Google Drive, uses a Google account for login, and integrates seamlessly with Drive/Calendar. Other collaboration tools offer Google Workspace integration via add-ons, including Asana, Trello, and ClickUp.

Final Thoughts

What is the best team collaboration software? It’s a solution that helps organizations increase productivity, speed up informed decision-making, reduce clutter and confusion, keep all stakeholders up to date with tasks and projects, provide greater transparency with work, and remove bottlenecks for remote/hybrid teams.

Kanbanchi stands out as a unified, Google Workspace-native collaboration tool. Check how it could work for your team with a free trial or a demo of its features:

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