asana trello kanbanchi comparison

Kanbanchi vs Trello vs Asana

Regardless of the scale of the project, it is crucial to maintain your tasks on schedule. Even with meticulous planning, team members may forget about their assignments, due dates, and progress. In this case, project coordination and progress tracking tools can be helpful. However, there are several project management tools to choose from when it comes to task management. For instance, every tool offers a unique set of benefits and drawbacks. It undoubtedly makes it challenging for companies and independent contractors to find the ideal fit for their requirements. 

When searching for task management or collaboration software, consumers have certain expectations. I personally tested the Kanbanchi, Asana, and Trello apps while I looked for the best tool to manage every one of my open tasks simultaneously. To be clear, for me it was essential to be able to monitor timing and have access to a Gantt Chart. After using these 3 apps for a while, I now have a particular preference. And in this essay, I want to go over some of the crucial differences between Trello, Asana, and Kanbanchi that you should know about before making a purchase.

Kanbanchi vs Trello vs Asana Comparison

Especially with so many options available, selecting the ideal project management solution can be challenging. As a result, we’ll start by giving a brief overview of Kanbanchi, Trello, and Asana. These technologies’ extensive customizability enables thorough project monitoring and management. This covers technologies that support task management, team member assignment, and user communication regarding the overall status of a project.

App description


MagicWebSolutions launched Kanbanchi in 2014. Kanbanchi was their first-ever original product, and they have been creating software for startups over the past 20 years. Their primary area of interest is the users of Google Workspace. It is a collaboration app that provides visual tools for managing, communicating, and tracking shared projects. Most importantly, three awesome features that have contributed to the success of this application are the Kanban Board, Gantt Chart, and Time Tracker. But for a relatively low cost, it provides much more sophisticated tools.

Workflow organization is simple if you use Kanbanchi. Additionally, everyone has easy access to all the data. Unlimited boards and cards can be created and shared, along with the ability to connect files from Shared Drive and Google Drive, simply sort and filter cards, and write comments. Certainly, with this collaborative and visible method of project management, Kanbanchi will increase the effectiveness and productivity of your team.


Dustin Moskovitz, a co-founder of Facebook, and Justin Rosenstein, a former Google programmer, founded Asana in 2008 and introduced it to the public in 2011. A project collaboration and task management application for teams is called Asana. In addition, it combines capabilities for task management, agile software development, project management, and time tracking into a single application. Kanban boards for workflow management, interfaces with external programs, and real-time performance feedback through progress bars when necessary activities are not done are some of its features.


Trello is a web-based list-making program designed in the Kanban method. It was launched in 2014 as a division of Fog Creek Software and became popular because of its distinctive approach to Kanban boards. Even if it has lost some of its earlier sparkles, it is still a well-liked Kanban tool after years of consistent growth and the acquisition by Atlassian in 2017.

Main features


  • Unlimited tasks, projects, messages, and activity log.
  • Unlimited file storage (100MB per file).
  • Collaborate with up to 15 teammates.
  • List view, Board view, Calendar view.
  • Assignee and due dates.
  • Project Overview.
  • Project Brief.
  • iOS and Android mobile apps.
  • Custom fields.
  • Admin Console.
  • Custom rules builder.


  • Detailed & Quick Overviews of Front/Back Cards
  • Easy, Drag-and-Drop Editing
  • In-Line Editing
  • Easy Organization with Labeling, Tags, and Comments
  • Progress Meter Checklist
  • Card Records Archive
  • Easy Upload (Local Devices, Dropbox, Google Drive, and Box)
  • File Attachment
  • Data Filters


  • Unlimited projects and templates.
  • Dependent, related, and sub-cards.
  • Email, mobile & in-app notifications.
  • Export/import.
  • Backups.
  • Gantt chart.
  • Time tracker.
  • Extensive reporting.
  • Custom branding.
  • Designated account manager.
  • Onboarding assistance.
  • Online & onsite training.
  • Custom features.
  • Custom integrations with your existing software.



Trello Standard ($5 per user, per month) is the best option for small organizations with limited resources who require more features than the free plan. The majority of the essential tools required for project management are included in Trello Premium ($10 per user, each month), which is ideal for expanding enterprises. Trello Enterprise ($17.50 per user, per month) is recommended for bigger businesses but not for teams of fewer than 100 people.


Calendars, task lists, boards, and integrations are all part of Asana’s limited free version. The Premium plan, which differentiates by introducing advanced searches, custom field creation, timelines, and admin access, starts at $9.99 per user each month. Starting at $19.99 per user each month, the Business plan can be upgraded to include portfolios, automatic proofreading, workload, and forms. Pricing for the Enterprise plans is negotiated with the client. Certainly, data exporting, personalized branding, provisioning, and priority support are all included.


Firstly, Kanbanchi offers a free version that includes all the advanced features of the app. The only limit is 10 cards per board. Secondly, there is a variety of paid plans. The Premium plan starts from $13.97 per user per month and includes unlimited projects and templates, dependent, related, and sub-cards,  email, mobile & in-app notifications, export/import, and backups. The Professional plan starts from $33.97 per user per month, and it includes all the previous features and Gantt chart, time tracker, extensive reporting, and custom branding. And the Enterprise plan starts from $99.95 per user per month and includes all the previous features and designated account manager, onboarding assistance, online & onsite training, custom features, and custom integrations with your existing software.

Moreover, the best thing is that educational institutions and nonprofit organizations receive a 50% discount from Kanbanchi. It’s wonderful when SaaS shows concern for nonprofit employees and educators.

Ease of use


Although Asana offers an intuitive user interface, it might be confusing because there are so many options available. Even those with prior task management experience may find it simple to become daunted by the variety of functions.


With a very low learning curve, Trello onboarding is quite easy. You can start using Trello right now regardless of the industry you work in. You may create boards for projects and cards for tasks in Trello. Due to the drag and drop feature and the Scrum/Kanban approach it employs, it is very simple, but I still think the design as a whole is a little dated. While I have seen alternative project management apps with better and more up-to-date user interfaces, it’s not that Trello’s design is poor. Trello’s general design and user experience, therefore, have room for improvement in contrast to some of its rivals.


Kanbanchi is the simplest to use out of the three programs. Kanbanchi’s reviews always contained “ease-of-use” comments when I was reading reviews of each piece of software, and now I know why. It is a really straightforward piece of software. In short, even junior-level staff will be able to utilize it and comprehend it, not just tech-savvy employees. To sum up, all team members ought to be able to pick it up fast due to its user-friendly interface and intuitive design.


After I’ve compared all three of them, Kanbanchi wins out in the end. However, you should constantly consider your own needs. Trello offers faster support than Asana, Kanbanchi unifies all of those features into a single app, while Asana offers more capability. In terms of usability, Kanbanchi is without a doubt the best. However, your decision will be influenced by the type of collaboration tool you require. Above all, Kanbanchi is the answer you require if you’re looking for the best features, and ease of use for all team members for the best possible price.

Start using Kanbanchi now

Start your free trial