25 July 2025

Top 15 Teamwork Project Manager Alternatives to Elevate Your Business Performance in 2025

Almost all businesses need some form of dedicated task or project management software to run effectively in 2025.

Teamwork is one of the most popular tools for remote or hybrid teams, bringing flexibility, efficiency, and productivity to project management—but it’s not without its limitations and weaknesses.

So, what are the best Teamwork alternatives? First, let’s consider what Teamwork’s main strengths are:

• A robust feature set with task management, time tracking, Gantt charts, billing, and workload management, all in one place.
• Client permissions and billable hours are great for agencies and client services.
• Customizable for task lists, workflows, work views, and notifications.
• User-friendly interface, with intuitive layout and navigation.
• Collaboration tools, including chat, file sharing, comments, and @mentions.
• Project templates and automation to reduce repetitive tasks.

However, Teamwork’s main weaknesses include:

• A steep learning curve for beginners.
• A limited free plan (advanced features are beyond a paywall).
• Complex permissions system.
• Limited offline capabilities.
• Concerns over support.

In this article, we explore why businesses may be seeking alternatives to Teamwork and how to go about choosing a different option. We then review the 15 best Teamwork projects alternatives available in the marketplace.

Let’s get straight into it!

Why Are People Looking for Teamwork Alternatives in 2025?

Unless Teamwork.com is making project management much easier for your business or collaboration between team members more seamless and productive, it might be time to consider some Teamwork alternatives. There are plenty out there.

The main reasons why project managers, IT teams, and other leaders within forward-looking businesses are seeking alternatives to Teamwork in 2025 are summarized below…

Unnecessarily complex tools

Teamwork is comprehensive but some of the features may be unnecessarily complex for basic project management needs—or “overkill”. Small teams, consultants, and freelancers may prefer the more straightforward tools provided by one of the Teamwork project manager competitors, which offer functionality without the steep learning curve.

Budget constraints

The Teamwork free plan provides up to five projects, five users, and 100 automations per month. Beyond this (and for more advanced features), you’ll need the paid plans, which start at $10.99/user/month billed annually ($13.99/user/month billed monthly). There are cheaper and even free Teamwork alternatives out there.

Complex permissions system

Teamwork’s permissions are highly customizable and secure but lack clear visual cues and inheritance logic. This can lead to access issues, confusion or even unintentional data exposure if not carefully managed—another reason why some businesses may seek alternatives to Teamwork.

Lack of offline capabilities

Teamwork depends largely on users being online. Teams requiring offline access might find that one of the Teamwork alternatives is more suitable.

Limited reporting features

Teamwork has some reporting and analytics features but they are not as developed as some of the Teamwork alternatives, especially for measuring project performance and team productivity.

Concerns with support

Some users report an inconsistent support experience from Teamwork, with slow response times. Waiting for a support ticket to get resolved can be frustrating for teams working to project deadlines, prompting some teams to seek alternatives to Teamwork.

How to Select the Right Teamwork Projects Alternatives?

There’s no point in jumping out of the frying pan into the fire with project management tools. If you’re considering Teamwork.com alternatives, you want to make sure that the tool you’re switching to does what you need.

When selecting a Teamwork alternative, assess usability, features, customizability, and integrations to meet your team’s needs

Depending on your precise requirements, you’ll probably need to assess the following when selecting a Teamwork projects alternative:

User experience

The usability of the project management tool will impact how readily it is adopted by team members. This includes the ease of setup, user interface, ease of navigation, and more. User feedback and reviews often reveal much about the pros and cons of the software.

Features

A basic consideration for any Teamwork alternative is the strength of its features—for instance, its task management, time tracking, and collaboration features (email, task comments, file sharing, etc.), as well as any advanced features for project planning and resource management.

Customizability

The ability to customize workflows, templates, and dashboards according to team preferences might be a key requirement of any Teamwork projects alternatives for businesses.

Scalability

Can the software support your needs as you grow? The ability to scale up to higher plans for more users and/or more advanced project management features is needed by many startups and growing organizations.

Integrations

Any alternatives to Teamwork you consider should integrate with the existing software in your business. You’ll need to consider how easily it connects with other tools like the CRM, email, cloud storage, and calendar system, for instance. Does it do this natively or do you need third-party apps to enable it?

Pricing and value 

The starting price and other paid plans (with more advanced features or more users/projects) are important considerations when assessing Teamwork alternatives. Can freelancers, consultants, and small businesses afford it or is it designed for larger businesses and enterprises?

Customer support

If you have an issue with your project management software, are you left to fend for yourself, can you chat to a live agent, do you have access to email or a community forum or is there a library of FAQs, tutorials, and other resources on the website to help?

Overview of Top 15 Teamwork Project Manager Alternatives in 2025

Our team has already spent hours assessing the criteria outlined above to save you some work. The following table summarizes what we’ve found about the top 15 Teamwork project manager alternatives. Below the table, we go into more detail about each tool…

Kanbanchi

Kanbanchi is a Kanban-based project management tool designed specifically for users embedded in the Google Workspace ecosystem.

Its simple user interface and deep Google integration help those using Gmail, Drive, Calendar, and Forms manage workflows and collaborate on projects more productively than having to use multiple third-party add-ons.

Coordinating remote work and managing agile projects becomes easy and efficient, with visual tracking of work progress in multiple work views.

Kanbanchi’s boards are stored as files on Google Drive, making it convenient and secure. No additional passwords are required beyond the existing Google access setup.

Another distinguishing factor of Kanbanchi is its support with a real human—a feature very much appreciated by users, according to the excellent reviews the tool receives, making it a leading Teamwork project manager alternative in this list.

Kanbanchi is a Kanban-based tool with deep Google Workspace integration for seamless project management

Key Features

• Deep Google integrations—Drive, Calendar, Gmail, etc.
• Seamless email-to-task conversion.
• Time tracking per card.
• Multiple, customizable work views.
• Real-time collaborative editing.
• SSO with Google.
• Real-human support.

Integrations

• Native Google Workspace integration.
• Edit Google Docs/Sheets directly in cards.
• Sync deadlines with Google Calendar.
• Attach files from Google Drive.
• Exports to Google Sheets

Team Size Scalability

Best for: Small to mid-size teams (5-50 users) but also good for larger businesses and enterprises.

Pros 

• Seamless integration for Google-based teams.
• Simple Kanban interface (with Gantt charts available).
• Extensive reporting features.
• Advanced project management tools available.
• Secure SSO with Google.
• Excellent support.

Cons

• Limited mobile version.
• Limited free plan.

Which Companies Use This Tool?

Major organizations that use Kanbanchi include:

• NIHR
• Telus
• Netflix
• Lastminute.com
• Stanford University

Pricing & Value Analysis

Free plan:      

• Unlimited features, limited to 36 cards.

Paid plans:    

• Essential: $5.99/user/month (monthly)            
• Premium: from $9.49/user/month
• Professional: $32.49/user/month
• Enterprise: From $12.95/user/month

BOOK A FREE TRIAL OF KANBANCHI

Trello

Trello is part of the Atlassian suite of software solutions for project management. It is one of the most popular alternatives to Teamwork and is used by many freelancers, professionals, and small and mid-sized teams.

Trello offers a simple user interface, Kanban board views, a comprehensive range of integrations through Power-Ups (third-party tools), a fully functional mobile app, automation tools, and a generous free plan that makes it attractive to the budget-conscious.

Trello’s simple and visual Kanban interface makes it an easy tool for managing projects and tasks.

Key Features

• Power-ups enable hundreds of integrations.
• Simple Kanban board-based work organization.
• User-friendly interface on web, mobile, and desktop.
• Automation tools (Butler).

Integrations

• Google Workspace
• Microsoft Teams
• Slack
• Dropbox
• Salesforce
• Zapier
• Evernote
• Confluence
• Zendesk
• Clockify

   …and many more via Power-Ups

Team Size Scalability

Best for: Consultants, freelancers, and solopreneurs, as well as small to mid-size teams.

Pros 

• Intuitive, user-friendly, and highly visual.
• Strong integration ecosystem.
• Extensive user community for support.
• Very mobile-friendly for remote workers.
• Generous free plan.

Cons

• No native Google Workspace integrations.
• Some learning curve for non-tech users (Power-ups).
• Limited native project views (and no Gantt Charts on free plan).

Which Companies Use This Tool?

Major organizations that use Trello include:

• Pinterest
• Adobe
• Vogue
• British Red Cross
• Coinbase
• Zoom
• National Geographic
• Salesforce

Pricing & Value Analysis

Free plan:      

Basic features for up to 10 collaborators per workspace.

Paid plans:    

• Standard: $6/user/month
• Premium: $12.50/user/month
• Enterprise: $17.50/user/month (billed annually)

ClickUp

ClickUp is another of the best Teamwork project management alternatives, offering a comprehensive, all-in-one platform to act as a centralized hub for project collaboration.

This is an advanced solution that not only provides multiple work view options, such as Kanban boards, Gantt Charts, calendar views, and mind maps, but also customized workflows, built-in docs, whiteboards, time tracking, and automation.

ClickUp’s advanced features may be attractive for midsize to larger businesses and enterprises looking for an all-in-one Teamwork alternative but the steep learning curve can be “overkill” for smaller teams.

ClickUp offers an all-in-one platform with task management, time tracking, Gantt charts, and more for teams

Key Features

• Multiple work views Kanban boards, Gantt Charts, mind maps, etc.
• Advanced task and project management tools.
• Built-in time and goal-tracking tools.
• Fully featured apps for iOS, Android, macOS, Windows, and web.

Integrations

• Google Workspace (Drive, Calendar, Gmail, Docs)
• Microsoft Teams
• Slack
• Zoom
• Dropbox
• OneDrive
• GitHub
• GitLab
• Bitbucket
• Toggl
• HubSpot
• Zendesk
• Salesforce, etc.

Team Size Scalability

Best for: Medium to large teams and enterprises (can support thousands of users).

Pros 

• Centralizes tasks, documents, and time management.
• Good automation, integration, and customization options.
• Flexible with multiple work views.
• Very scalable for larger teams.

Cons

• Overly complex for new users (steep learning curve).
• Occasional performance lag when working on larger projects.
• Higher starting pricing than other Teamwork alternatives.

Which Companies Use This Tool?

Major organizations that use ClickUp include:

• Samsung
• Nike
• IBM
• Uber
• Spotify
• Intel

Pricing & Value Analysis

Free plan:      

• Basic features with 100 MB of storage space.

Paid plans:    

• Unlimited: $10/user/month
• Business: $19/user/month
• Enterprise: Custom pricing

Wrike

Wrike is a highly secure and scalable alternative to Teamwork, mainly attractive for mid-sized or larger organizations with complex and comprehensive project management demands.

The advanced setup, security, permissions, and tools available with Wrike may be unnecessary for smaller organizations or solo users. Extensive reporting and collaboration tools, custom workflows and dashboards, multiple work views, time tracking, capacity planning, and resource management tools are, however, ideal for many enterprises.

Wrike provides customizable workflows, reporting, and analytics for enterprise-level project management

Key Features

• Custom workflows, statuses, and task dependencies.
• Multiple work views, including Gantt charts.
• Resource management and planning tools.
• Extensive reporting and analytics tools.

Integrations

• Google Workspace
• Microsoft 365 (Outlook, Teams, OneDrive)
• Slack
• Zoom
• Dropbox
• GitHub
• HubSpot
• Salesforce
• Zapier, etc.

Team Size Scalability

Best for: Mid-sized teams, growing teams, enterprises.

Pros 

• Powerful tools for cross-functional teams and enterprise workflows.
• Enterprise-grade security and permissions.
• Highly customizable (dashboards, fields, workflows, and views).
• Advanced automation for time-saving.

Cons

• Can be a steep learning curve for setup and onboarding (overkill?)
• More expensive starting point than other Teamwork alternatives.
• Occasional speed issues reported.

Which Companies Use This Tool?

Major organizations that use Wrike include:

• Airbnb
• Hootsuite
• Nickelodeon
• Walmart Canada
• Electrolux
• The Estée Lauder Companies
• The Texas Rangers
• Sony Pictures Television
• OSF HealthCare
• Frontline Education

Pricing & Value Analysis

Free plan:      

Basic features but limited to 200 active tasks, including subtasks.

Paid plans:    

• Team: $10/user/month
• Business: $25/user/month
• Enterprise/Pinnacle Plans: Custom pricing

Zoho Projects

For businesses already using the Zoho ecosystem of cloud business management tools, Zoho Projects is likely one of the best alternatives to Teamwork.

The Zoho suite is celebrated for its ability to manage everything from customers to employees and business processes. Zoho Projects is an effective project management solution that integrates seamlessly with the 45+ other tools in the Zoho ecosystem, offering several workflow views and extensive collaboration from a central platform.

Zoho Projects integrates well with other Zoho tools, making it ideal for businesses using the Zoho ecosystem

Key Features

• Extensive project management tools & template library.
• Several work views, including Gantt Charts.
• Time-tracking, issue-tracking, and bug-tracking (for software teams).
• Custom workflows, task rules, and blueprints.

Integrations

• Zoho Ecosystem: CRM, Desk, Books, Analytics, Mail, etc.
• Google Workspace (Drive, Calendar)
• Microsoft 365 (Outlook, OneDrive)
• Slack
• Dropbox
• GitHub
• Bitbucket
• Zapier
• Zoho Flow

Team Size Scalability

Best for: Scales well for startups and organizations, small and large, already using other Zoho apps.

Pros 

• Extensive syncing with other Zoho tools and Google Workspace.
• Affordable, feature-rich tool, especially for Zoho CRM users.
• Highly customizable (fields, layouts, workflows).
• Extensive user community for support issues.

Cons

• Less modern look and feel than some other Teamwork alternatives.
• Fewer third-party integrations than some Teamwork competitors.
• Limited real-time collaboration tools (e.g., no whiteboards or video).

Which Companies Use This Tool?

Major organizations that use Zoho Projects include:

• Tata Chemicals
• Capgemini
• DHL
• Medlife

Pricing & Value Analysis

Free plan:      

• Basic features for up to 3 projects and 5 users

Paid plans:    

• Premium: $5/user/month
• Enterprise $10/user/month

Smartsheet

For midsize and large organizations that prefer a spreadsheet-based working environment, Smartsheet might be one of the best Teamwork alternatives to consider for project management.

Smartsheet offers a spreadsheet-style interface with multiple work views (Gantt charts, Kanban boards, and Calendar views), a large template library, and extensive integrations. It is secure, scalable, and customizable for businesses that need to manage, automate, and report on tasks within work projects.

Smartsheet’s spreadsheet-style interface provides robust project tracking and reporting for teams of all sizes

Key Features

• Spreadsheet-style interface for project management with multiple work views.
• Customizable real-time analytics and metrics.
• Automation tools for workflows and document generation.
• Resource management features, including capacity planning and workload tracking.

Integrations

• Microsoft 365 (Teams, Outlook, OneDrive, Excel)
• Google Workspace (Drive, Sheets, Calendar)
• Slack
•  Zoom
• Salesforce
• DocuSign
• Zapier
• Power Automate

Team Size Scalability

Best for: Teams in mid-size to large organizations and enterprises.

Pros 

• Familiar spreadsheet interface (user-friendly for Excel/Sheets users).
• Powerful automation and workflows with minimal coding.
• Excellent for cross-departmental coordination.
• Enterprise-ready with advanced security and compliance.

Cons

• Too spreadsheet-heavy for creative or agile teams.
• No free version (can work out expensive).
• No offline access to edit sheets.

Which Companies Use This Tool?

Major organizations that use Smartsheet include:

• Cisco
• Boeing
• Pfizer
• Whirlpool
• Colliers
• McGraw Hill
• PayPal
• T-Mobile
• Dell

Pricing & Value Analysis

Free plan:      

• Basic features for up to 10 collaborators per workspace.

Paid plans:    

• Pro: $12/user/month (1-10 members)
• Business: $24/user/month (3+ members)
• Enterprise: Custom pricing (10+ members)

Notion

Notion is another all-in-one workspace that is worth considering as a Teamwork projects alternative for small businesses and startups.

Notion started life as a note-taking program but has evolved into more of a project management solution for teams looking for a customizable, automated environment in which to collaborate on projects.

Notion allows you to build task databases, boards, lists, calendars, and tables, with multiple work view options, collaboration tools, and templates.

Notion combines task management with document collaboration for a flexible, customizable workspace

Key Features

• All-in-one workspace with multiple work views.
• Many ready-made templates for project plans, meeting notes, etc.
• Real-time collaboration with shared editing, comments, and version history.
• Built-in AI for content generation, summaries, translations, PDF analysis, etc.

Integrations

• Slack
• Google Drive, Docs, Calendar
• Trello
• GitHub
• GitLab
• Figma
• Zoom
• Typeform
• TaskRhino
• Zapier

Team Size Scalability

Best for: Individuals (free plan) but paid plans are better for growing teams and larger businesses.

Pros 

• Unified workspace for projects, tasks, notes, documentation, and databases.
• Customization options offer flexibility.
• Collaboration tools and AI/automation options to enhance teamwork efficiency.
• Added security and compliance for enterprise.

Cons

• Can be overkill for new users—steep learning curve.
• Free version limited to individual usage.
• Slow performance possible with large or complex databases.
• Higher starting price than other Teamwork.com alternatives.

Which Companies Use This Tool?

Major organizations that use Notion for project management include:

• Buffer
• Figma
• Duolingo
• Loom
• Typeform

Pricing & Value Analysis

Free plan:      

• Basic features for individuals.

Paid plans:    

• Plus: $12/user/month
• Business: $24/user/month
• Enterprise: Custom pricing

Monday

Monday is a viable Teamwork project management alternative geared towards everyone from individuals and small and medium businesses up to enterprises.

Commonly used as task management software (setting deadlines, assigning tasks, and tracking tasks), Monday can also be customized and configured for greater functionality and more complex project management with the right technical know-how.

Monday offers customizable project views, time tracking, and collaboration tools for teams

Key Features

• Multiple work views, including Gantt charts, Kanban boards, etc.
• A library of in-built templates and project management tools.
• Custom dashboards and reporting.
• Automation and time-tracking.

Integrations

• Slack
• Gmail
• MS Teams
• Google Drive/Calendar
• GitHub/GitLab
• Dropbox
• Zoom
• Salesforce
• HubSpot
• Zapier

Team Size Scalability

Best for: Small to mid-size teams but is also enterprise-ready (can support thousands of users).

Pros 

• Rich template library and native integration ecosystem.
• Automation to simplify workflows.
• Unified documentation and task management.
• Robust dashboards and analytics.

Cons

• Entry pricing is higher than other Teamwork alternatives.
• Support can be slow for smaller accounts.
• Learning curve for configuration and scaling.

Which Companies Use This Tool?

Major organizations that use Monday include:

• Wix
• Officeworks
• Howard Kennedy (law firm)
• Citizens Bank
• NHL
• Deezer
• Genpact
• Entrepreneur
• Datacom

Pricing & Value Analysis

Free plan:      

• Basic features for up to 2 users and 3 boards.

Paid plans:    

• Basic: $12/user/month
• Standard: $14/user/month
• Pro: $24/user/month

Jira

Like Trello, Jira is part of the Atlassian suite of products. Originally built to track issues in software development, Jira has developed into a project management tool for a range of issues and work items.

Jira offers multiple work views and good customization options but unless you are in the tech, software design or ops sector, and need to track issues—or already use Atlassian tools extensively—you may prefer other alternatives to Teamwork outlined here.

Jira is a powerful tool for Agile teams, with customizable workflows, issue tracking, and project management

Key Features

• Agile boards supporting Scrum & Kanban (backlogs, sprints & customizable workflows).
• Includes issue & bug tracking mechanisms.
• Roadmaps for high-level planning for initiatives and project timelines.
• Custom workflows & automation.

Integrations

• Confluence, Bitbucket, Clover, Trello (all Atlassian)
• GitHub
• GitLab
• Slack
• MS Teams
• Email
• 3,000+ plugins in the Atlassian marketplace

Team Size Scalability

Best for: Freelancers & small teams, SMBs & mid-sized teams, enterprises (tech sector and issue-tracking).

Pros 

• Highly configurable for custom issue types, etc.
• Excellent reporting with real-time insights.
• Scalable and secure (enterprise-class).
• Massive integration ecosystem (Atlassian and third-party tools).

Cons

• Overly complex setup and onboarding for non-tech/Agile users.
• Excessive features for simple PM requirements.
• Higher entry costs than other Teamwork alternatives included here.

Which Companies Use This Tool?

Major organizations that use Jira include:

• Square
• eBay
• Visa
• Pfizer
• SAP
• BMW
• Electronic Arts
• NASA
• US Department of Defense
• Harvard University
• Stanford University
• Domino’s Pizza

Pricing & Value Analysis

Free plan:      

• Basic features for up to 10 users with 100 automations/month.

Paid plans:    

• Standard: $8.60/user/month
• Premium: $17/user/month
• Enterprise: Custom pricing

ProofHub

ProofHub is a user-friendly, all-in-one project collaboration platform that can rival Teamwork if you’re considering your options.

ProofHub’s flat rate pricing model (with unlimited users) makes it especially cost-effective for larger teams. Another strength is its built-in proofing and team discussions, though businesses requiring more integrations and reporting flexibility may lean towards other Teamwork alternatives.

ProofHub allows teams to manage tasks, time tracking, and file proofing in one intuitive platform

Key Features

• Multiple project work views (Kanban, Gantt, table, and calendar).
• In-app proofing, markup, review, and approvals for files, images, PDFs, etc.
• Collaboration tools (real-time chat, announcements, discussion forums, notes).
• Time tracking & timesheets with native billing and reporting.

Integrations

• Google Drive
• Dropbox
• Slack

Team Size Scalability

Best for:  Scales well for teams of 20 to 50+ people (though lack of integrations may be restrictive).

Pros

• Flat-fee pricing (no per-user fees) makes it affordable for larger teams.
• Intuitive UI for fast onboarding.
• All-in-one collaboration with tasks, chats, proofing & time tracking.
• Basic reporting & analytics provided.

Cons

• Limited integration ecosystem compared to other Teamwork project management competitors.
• No free plan.
• Limitations with support.

Which Companies Use This Tool?

Organizations that use ProofHub include:

• Iron Mountain
• Synchrony
• Espeo Software
• Zamora Innovation
• Cloud Solutions International

Pricing & Value Analysis

Free plan:      

• None

Paid plans:    

• Essential: $50/month (flat fee)
• Flat: $99-$150/month (flat fee)

Basecamp

Released in 2004, Basecamp was one of the first web-based project collaboration platforms—and it’s still going strong today.

As a relatively simple tool for straightforward project/task management, team communication, and client collaboration, Basecamp works well as an alternative to Teamwork.

With flat pricing and a well-developed feature set, Basecamp scales well but it is less suitable for teams with more complex project management or advanced reporting requirements.

Basecamp offers a simple, flat-rate platform for task management, team communication, and client collaboration

Key Features

• Client-friendly collaboration with guest/client access on specific projects.
• Todo lists, message boards, schedule, docs & files, etc.
• Real-time group chat & asynchronous discussions.
• “Work can wait” feature for work-life balance.

Integrations

• Google Drive
• Dropbox
• Toggl
• Notion
• Beanstalk

Team Size Scalability

Best for: Small to mid-sized teams—from solo users to hundreds of users across projects.

Pros 

• Can be used for both internal and client-facing projects (simple access).
• Economical at scale due to flat-rate pricing.
• Intuitive and simple setup (minimal learning curve).
• Reliable real-time and asynchronous communication.

Cons

• Minimal integration ecosystem compared to other, more feature-rich Teamwork competitors.
• More basic PM features compared to other rivals (no time-tracking, dependencies, Gantt charts, etc.)
• Limited reporting features.

Which Companies Use This Tool?

Major organizations that use Basecamp include:

• Amazon
• Marriott
• Wells Fargo
• Oracle
• GE
• Salesforce

Pricing & Value Analysis

Free plan:    

• One project

Paid plans:    

• Pro Unlimited: $349/year (paid monthly)
• Plus: $15/user/month

ProWorkflow

ProWorkflow is another of the Teamwork.com alternatives to consider if you need advanced project management features that integrate with accounting/billing software—and you are prepared to pay a little more for these features.

This robust project management solution includes native time billing and resource planning, making it especially suitable for professional services and small-to-mid-sized teams. However, users might need some technical know-how for configuring third-party integrations.

ProWorkflow integrates project management with billing and time tracking, ideal for professional services

Key Features

• Powerful time tracking and billing/invoicing features.
• Detailed reporting & insights.
• From simple task assignment to resource planning & client management.
• Customizable templates and fields.

Integrations

• Google Workspace
• SharePoint
• Microsoft OneDrive
• Dropbox
• Xero
• QuickBooks
• MYOB
• FreshBooks
• KashFlow
• Zapier

Team Size Scalability

Best for: Consultants, professional services teams, mid-sized teams, and enterprises.

Pros 

• Comprehensive & intuitive suite of tools.
• Great for businesses requiring integrated time & billing features.
• Secure & stable with SSL, backups & compliance.
• iOS/Android support for on-the-go usage.

Cons

• No free plan.
• Requires third-party integrations through Zapier, etc.
• Some technical expertise may be required for power features.

Which Companies Use This Tool?

Organizations that use ProWorkflow include:

• Mann Marketing
• Fourth
• Sheffield Marketing
• Bio Connections
• Paradigm Creative
• Australian Unity
• NV Interactive
• Euphoria Telecom

Pricing & Value Analysis

Free plan:    

• None

Paid plans:    

• Professional: $20/user/month
• Advanced: $30/user/month
• Enterprise: Custom pricing

Hive

Hive is a good Teamwork.com alternative for creative and cross-functional teams needing a feature-rich, collaborative platform for productive project management.

With an intuitive interface, integrated inbox management, proofing workflows, flexible views, and AI support, Hive provides rich features for teams managing multiple complex projects. For individuals and professional consultants, one of the other Teamwork competitors may be more suitable.

Hive offers an integrated project management platform with proofing, task tracking, and automation

Key Features

• Multi-view project management with Kanban, Gantt, calendar, table & portfolio views.
• Native time tracking & resource management features.
• Built-in proofing for PDFs, images, and videos.
• Automation for email to task, recurring tasks, custom workflows, etc.

Integrations

• Google Workspace
• Microsoft 365
• Slack
• Zoom
• Salesforce
• Jira
• GitHub
• Adobe CC
• Dropbox
• Zapier

Team Size Scalability

Best for: Small to midsize businesses (SMBs) and agencies (especially cross-functional teams).

Pros 

• A single unified workspace for chat, email, tasks, proofing, and automations.
• Affordable and modular pricing means you only pay for features/add-ons you need.
• Real-time insights from analytics and dashboards.
• Highly configurable with advanced communication & collaborative features.

Cons

• Cluttered user interface for some users handling larger projects or many tasks.
• Feature fragmentation with many add-ons.
• Overly complex for beginners.

Which Companies Use This Tool?

Major organizations that use Hive include:

• Starbucks
• Boston College
• TWIST Creative
• Reichman Jorgensen
• Camp Kesem
• Vega
• M/I Homes
• Point Loma University
• McKinney Health

Pricing & Value Analysis

Free plan:    

• Up to 10 workspace members

Paid plans:    

• Starter: $5/month/user
• Teams: $12/user/month
• Enterprise: Custom pricing

Asana

Asana is a popular task and project management solution, and one of the more formidable Teamwork projects competitors available.

A user-friendly design and strong collection of task management and collaboration tools make Asana accessible to most team members without training. It is a versatile solution that combines file storage, project roadmaps, dashboards, and more in one attractive interface.

Asana provides a comprehensive platform for task management with project roadmaps, dashboards, and collaboration.

Key Features

• List, board, timelines, and calendar views for project management.
• Trigger-based rules for automation with task assignment, status updates, reminders, etc.
• Collaborative features include threaded discussions, media attachments, and version history.
• Pre-built insights (e.g., workload, progress) and custom charting.

Integrations

• Google Workspace (Drive, Calendar, Gmail)
• Slack
• Microsoft Teams
• Zoom
• Outlook
• Figma
• Adobe Creative Cloud
• GitHub
• Jira
• Salesforce
• Adobe
• HubSpot
• Zapier

Team Size Scalability

Best for: Mid-sized to large teams and enterprises.

Pros 

• User-friendly, all-in-one project management software with strong feature set.
• Many native integrations.
• Robust automation to simplify workflows.
• Enterprise-ready with SSO, compliance, and admin controls.

Cons

• Limited native time-tracking (needs third-party add-ons)
• Can be expensive for large teams on advanced plans.
• Variable support experiences.

Which Companies Use This Tool?

Major organizations that use Asana include:

• Starbucks
• Sky
• NASA
• Palo Alto Networks
• Spotify
• Danone
• Dr. Martens
• Uber
• Pinterest

Pricing & Value Analysis

Free plan:      

• Up to 10 teammates

Paid plans:    

• Starter: $13.49/user/month
• Advanced: $24.99/user/month
• Enterprise: Custom pricing

Slack

Slack may not be the first name that comes to mind when considering Teamwork projects alternatives because it is best known as a team communication and collaboration platform—in fact, it’s often credited with revolutionizing how remote teams communicate.

However, Slack’s simplicity, real-time messaging in streamlined channels, and file sharing capabilities complement many project management tools when integrated effectively, so we include it on this comparison list.

Slack’s real-time messaging and integrations complement project management tools for enhanced collaboration

Key Features

• Channels & DMs for organized group & private conversations with threaded replies.
• Real-time messaging & huddles.
• Instant chat, voice/video calls, screen-sharing, and asynchronous “clips”.
• Search & knowledge retention across messages, files & links (internal archive).

Integrations

• Google Drive
• Zoom
• Asana
• Salesforce
• Jira
• GitHub
• Open API
• And many others (over 2,500 integrations)

Team Size Scalability

Best for: All teams from small businesses and startup teams to global enterprises.

Pros 

• Fast, intuitive communication.
• Vast integration network.
• Communication archive with strong search features.
• Built-in automations through Workflow Builder, and Slackbot.

Cons

• Too many notifications can distract users.
• Thread navigation, channel etiquette, and bots require onboarding.
• Limited task or project management features.

Which Companies Use This Tool?

Major organizations that use Slack include:

• Airbnb
• IBM
• Lyft
• Shopify
• Pinterest
• Etsy
• NASA
• Target
• New York Times
• Uber

Pricing & Value Analysis

Free plan:      

• Unlimited users and channels, limited to 90-day history and 10 integrations

Paid plans:    

• Pro: $8.75/user/month
• Business: $18/user/month
• Enterprise: Custom pricing 

Is Kanbanchi the Ideal Substitute for Teamwork?

When choosing project management software from one of Teamwork’s competitors, you need to be sure that you’re solving the main deficiencies of Teamwork—and not creating more problems for your business.

Getting the choice right can turn inefficient workflows into successful project outcomes, without any need to increase your budget (it may reduce your monthly fees).

Kanbanchi’s rating on G2 is the highest of any of the Teamwork project alternatives outlined. For Google Workspace users, in particular, the native integrations with Drive, Gmail, and Calendar are a game-changer with Kanbanchi.

Beyond this, Kanbanchi’s impressive range of features and benefits makes up for some of the shortcomings of Teamwork. You can expect the following from Kanbanchi:

• An impressive range of project management tools.
• User-friendliness with little learning curve.
• Scalability from solo professionals up to enterprises.
• Well-developed reporting capabilities.
• Unparalleled support with live human agents.
• Budget-friendliness, with pricing starting at $5.99/user/month.
• Offline connectivity.

As your business grows, Kanbanchi offers additional functionality and customizations to cope with more complex projects, scaling with your organization.

BOOK A FREE TRIAL OF KANBANCHI

FAQs

What criteria should be considered when choosing an alternative to a Teamwork project manager?

You should consider user experience, feature set, customizability, scalability, integrations, pricing/value, customer support, and any other unique requirements of your business before deciding on a teamwork alternative.

Can I reduce my project management software costs?

Teamwork is quite reasonably priced (starting at $13.99/user/month billed monthly) but there are more cost-effective alternatives out there, including Kanbanchi, with monthly pricing starting at $5.99/user.

How important is integration between project management tools and other business applications?

Seamless integration between your project management software and your other business applications is essential—or it can slow down collaboration, communications, and other business processes. For Google environments, for instance, the native integrations offered by Kanbanchi are a major benefit over other Teamwork projects alternatives.

Does project management software require training?

Sometimes. For newcomers to project management, some tools require training to get to grips with more advanced PM tools. Other tools like Kanbanchi, Trello, and other Kanban-style solutions are generally very easy to pick up with very little learning curve.