What is a Task Board?
A task board is a perfect solution for those who are tired of plain to-do lists and want to visualize their entire workflow. Task boards are universal, applicable to every area of business or life. We face task boards every day, actually, without maybe realising that this is it.
What Is a Task Board?
A task board is a tool that teams and companies use to organize their work and visualize the path they need to follow to achieve results, complete tasks, and more. Usually, this board has some form of organization, such as columns or lists, a calendar, or a timeline. A common approach for online apps nowadays is to represent each task as a card with customizable settings, allowing you to prioritize and sort your cards, as well as collaborate with team members.
The simplest form of a task board is a well-known to-do list. Serving well enough for individuals, it may not be enough for teams; that’s why more complex task boards are well-spread across companies. Whether your team is involved in construction, development, or accounting, you may want to use a task board to track tasks and monitor progress.
A task board helps the team stay on the same page and work smarter.
Types of Task Boards
The most common is a simple Kanban board with three lists: To-Do, In Progress, and Done. These are general stages that all the tasks will go through. Starting with that, you can adjust it to your workflow by creating more lists between ‘To Do’ and ‘Done’. Another popular way of using basic task boards is to name lists after periods of time, such as months or weeks. In this case, you will see all tasks that your team needs to complete during these periods.
The proliferation of task boards over the past decade has made it undeniable that online task boards are a great support for companies, especially for distributed teams with employees in different time zones. Boards consolidate all the information about projects, making them the primary platform for teams to collaborate. Any time, each team member can log in and catch up with the board, finding all the necessary information to perform their work in the best possible way. The option to break complex tasks into several subtasks without losing the ability to easily track all of them in one place, or to track relations between them, is another huge advantage of online task boards.
Why Use a Task Board?
A task board will help you to
- Visualize workflows and manage projects easily – A task board stores all the information about your project, and you don’t need to search for it and ask questions to team members all the time.
- Increase team effectiveness and production – Once the task is done, you don’t just through it away and start another one. You have gained some experience, and you have a foundation on which you will build your future work. And it leads you to the precious process of continuous improvement.
- Always stay updated on the process – The Task board is meant for collaboration; it provides space for teams where they record all their activities. Looking at the board, you will get a clear picture of what is going on on a project.
- Meet the deadlines – Tasks are time-sensitive; therefore, you need to clearly identify deadlines and communicate them to team members. A task board will become a great tool for that since all the deadlines are visible and are all in one place.
- Reduce time and resource waste – When you use a task board, you are always aware of which tasks consume more resources (time or human), you are always able to make a shift in a project and reduce waste.
Who Uses Task Boards?
It won’t be an exaggeration to say that everyone has ever used a task board. At least we all have calendars on our smartphones. Have you ever used it?
There are various apps on the market. Kanbanchi is unique in its kind because it has tight integration with Google Workspace.
Related article: How to Be More Effective with Task Management Software
More articles on Task management here