1 July 2021
How to Achieve Google Workspace Integration on Your Projects
The Google Workspace suite of tools makes it easy for your team to work together on its projects, by using familiar tools that link together and let people collaborate closely. But what else can you do to achieve a high level of integration? And what are the risks that you run if you don’t do this?
Get Everyone to Use It All the Time
The idea behind Workspace is that everyone in the team uses the same tools. They carry out their work and communicate with each other. If some team members don’t join the group, then you aren’t going to be able to achieve full Google Workspace integration and make the best use of it.
For example, while you are editing a document you might notice one thing. There is something in it that causes you to need an immediate discussion with the rest of the team. You can very easily share the document and set up a virtual meeting without leaving the suite of tools.
Yet, if you have colleagues who don’t use it, they possibly won’t receive the document or the invite. This makes it crucial that you all work in the same way. You understand how you can use Workspace to the team’s advantage.
Ideally, everyone in your team will use this software for all of their daily tasks. This will allow them to share information, keep all of the documents secure, and achieve a higher level of communication.
Even those people who work from home or in different countries can use Workspace to stay in touch with each other. In fact, remote teams are among those who are going to see the most benefit from working together in a highly integrated way like this.
Explain the Benefits of Google Workspace Integration
The best starting point for introducing a new approach like this is to explain the benefits to everyone who will be using it. Rather than making it seem as though you are forcing a new way of working on them, you can show how it is going to help them.
Most people should find it easy to get to grips with these tools. They are all very similar to applications like Word and Excel that all world uses. This means that there is usually little need for training before they start.
However, it is important that you explain the reasons why your company wants to switch to Workspace. Once they understand that a lot of the benefits are for them it should be a lot easier for them to get excited and feel positive about the switch.
Since better communication and smoother collaboration are among the benefits of working in this way, this should be just a starting point. You will want to show the team that you are serious about improving these areas. You will be making other changes to help them achieve your vision of a team that works together more cohesively.
What Are the Negatives of a Lower Level of Google Integration?
What if you find that you are unable to get the sort of integration level with this Google suite of programs that you hoped for? It might not be a disaster, but it is likely that you lose some of the benefits that you would otherwise have got from this way of working.
For example, you might find that people start having to create manual workarounds to use apps or software that aren’t included in Workspace. This could lead to situations such as someone forgetting to advise a team member of changes. Or two people doing the same thing at the same time without realizing it.
Manual workarounds can cause more problems than they solve if they aren’t properly documented and tested. There is also the risk of people putting unrealistic workarounds in place or of two people doing the same task in different ways.
Of course, one of the biggest benefits of a high level of Google Workspace integration is the time that it saves. This sort of collaboration tool makes life easier for everyone. If you have team members who don’t use it then they could be adding to their workload without any real reason.
It is also worth remembering the security aspect. By keeping all of your documents on the Google service you are making sure that you have the highest level of security at all times. There are also additional options that the management team can take. They may determine how long they want to store documents for and other security issues.
On the other hand, if you use a variety of tools that aren’t linked to Workspace, you could end up exposing your sensitive data to risk. It makes sense to keep everything in one place. You know it is going to be well-protected at all times.
How to Find an Integrated Task Management Tool
There is one noticeable gap in the Google software. There is no integrated project management or task management tool. This is something that has caused project teams to look for alternative ways of managing their projects.
This could involve using a third-party tool. But it’s unlinked to the suite, losing the Google Workspace integration element but ensuring that you can keep track of your tasks. Another possibility is that of using Google tools like Tasks and Keep in creative ways to track tasks. Although this may get complicated since they weren’t designed with that role in mind.
The best approach is to use the Kanbanchi tool, which provides the Google Workspace integration that other task management software lacks. It is the only integrated project management tool that has been created to work perfectly with Workspace.
This will allow your team to use an online Kanban board with all of the Google Workspace integration. You need it to keep your tasks on track and your colleagues collaborating effortlessly at all times. It doesn’t have a steep learning curve either. It uses a familiar layout that Google users will soon get to grips with.
By achieving a high level of integration with Workspace, you will be giving your team a far greater chance of success. And you’ll help them work together better.