9 Tips on Choosing the Right Project Management Software

project management software


Originally published at project-management.com

When you are running a demanding project you are sure to have a lot on your mind. However, you should definitely find the time to think about how to get the best possible project management software.

By following these tips you can make sure that you get the software that you need in order to meet your objectives and reach a successful conclusion. Of course, the right project software will also serve you well for your future projects too.

1. Cost


No matter whether you have a big or small project, you will have a budget that you need to stick to. Making this money stretch to cover everything that you need is likely to be one of your toughest challenges of all.

The truth is that when it comes to project management software the cost isn’t likely to vary hugely from one provider to another. However, what you need to be aware of is whether you truly get value for money.

If you get the quality software that you need then it will be money well spent. On the other hand, if you make a bad choice then you may end up paying for something that doesn’t suit your needs.

2. Security Issues


The question of software security is something that project managers sometimes don’t consider fully until it is too late. You certainly don’t want to wait until your project management software has been hacked before you put some thought into this.

Right from the start of your project, avoiding security issues should be high on your list of priorities. Choosing a highly secure and well-built piece of software will help you to feel safe in the knowledge that your work is safe from hackers.

Even if you aren’t dealing with particularly sensitive information, you will want to keep your work safe and secure at all times.

3. Online Access


Cloud-based technologies are now vital to project teams all over the world. Of course, if you work with a remote team then it is going to be even more important than in other cases.

Yet, even if everyone works in the same physical space this is a fantastic way of easily sharing and storing information. Having online access in your project management software also makes life easy if you decide to work from home or from another office one day.

Perhaps the easiest way to look at it is that if you don’t have a cloud-based solution then you are probably going to waste a lot of time un-necessarily when it comes to accessing and sharing information.

4. Collaboration Opportunities


Even with online access, it isn’t a given that your team will be able to collaborate effectively using your software. This could prove to hold you back in terms of time and in the quality of the work that you ultimately deliver.

Every good project manager knows that they need a strong and effective team working behind them. To this end, you need to look for project software that offers genuine collaboration opportunities and can be used by everyone at the same time.

By making it easy for everyone to share ideas and work together you can get a true team effort that allows you to use your team’s different skills to good effect.

5. Intuitive User Interface


When you are hard at work on a tough project the last thing that you want is to have to spend a lot of time learning about the software that you use. This is why the best project management software comes with a highly intuitive user interface that lets you carry on managing your project instead of having to get trained on this new system.

Ideally, you and the rest of the team will be able to open it up and get to work right away. There should certainly be no need for lengthy training sessions.

In addition, you will want to feel comfortable that it is so easy to use that there is no real risk of people getting it wrong and making costly mistakes.

6. Features


One of the main issues when it comes to the list of features is in understanding how many you really need. For a start, it isn’t simply a question of the more features the better.

Instead, you will want to find project management software that gives you exactly what you need. There is no real benefit to getting a new piece of software that is packed with features that you will never use.

Indeed, if you have too many features on it then it could just serve to confuse everyone and complicate your project further.

7. Opportunities for Customization


Any good developer should always offer you the opportunity to customize the software if you need this. Maybe you will want to add in some additional features or ask for some extra tweaks that you feel are necessary.

In fact, a professional software development team should encourage you to look for ways of customizing the product to meet your needs. They will understand that one piece of project management software won’t be perfect for every company.

This means that you should spend some time thinking about what you really need, before going back and asking for it.

8. Achieving Integration


Another interesting point to bear in mind is around the integration that you want with other systems and processes. A great example in this case comes with project management software that integrates smoothly with Google.

If you get this kind of integration, then you can link in effortlessly with Google Drive and your Gmail accounts. This might not sound like a big deal but it will make life a lot easier for you in the long run.

This is another point in which you need to first consider is what would suit you most, as different companies have varying integration needs.

9. Try and Compare


Not every project manager is aware that they can ask for a trial on any software they are interested in. Every type of project software can be tried in this way, which is a massive advantage when it comes to making a good decision.

If you are trying to make up your mind on a piece of software then getting a trial run with it can help you to make up your mind. By testing it in the real world you can get a solid opinion on how well it will work for you. This will also let you show it to your team and get their feedback on how useful it could be.

Kanbanchi provides a trial opportunity for its customers no matter of their size. You may start right now, all you need to sign-up is your Google account, nothing else, no credit card details 😉

Start using Kanbanchi now

13 CommentsAdd new comment
Yasar Ali
December 23, 2016 2:04 pm

That’s awesome article I ever Read. There were quite useful details thanks for sharing.

Bhavesh K
January 16, 2017 12:45 pm

The best project management software on the world won’t help your business complete extends quicker or all the more productively if employees don’t or won’t use it. So how would you choose the correct project management software for your business? I found the listed of best project management software at SoftwareSuggest. They provide one Software Evaluation Tools. They help to choose better option for your business.

    Olga Bakulina
    February 13, 2017 8:02 am

    Thanks for sharing your thoughts and advice!

Shad Morris
January 18, 2017 3:47 pm

This is quite the article about management software! I love your point about being able to customize the software to your exact needs. Since there are many different businesses out there, it would be nice to give them the options to change up things to make things simpler.

    Olga Bakulina
    February 13, 2017 8:04 am

    Yeah, customization makes some things easier. But it’s mostly the solution for big corporates. Small business usually picks out of existing options.

Marsha Kelly
February 12, 2017 11:35 pm

Thanks for a really helpful article. Your points for consideration is well thought out and helped me to pick the software my business will use for project management – Basecamp. We like the ease of use, low cost and advanced security. You are very knowledgeable about professional project management. Keep up the good work. Will be sure to keep reading.

    Olga Bakulina
    February 13, 2017 8:06 am

    I’m glad that the article was useful for you. To be honest, I would like you to pick Kanbachi))))) But I understand that every business needs a tool that suits it. Glad that you’ve found yours!

Hannah Schroeder
October 13, 2017 11:34 pm

I like your point about how online access to business software can make it possible for people to work from home. I’d imagine that technology like that might be really intimidating for business owners who have used simpler programs. Maybe it would be a good idea for those businesses to hire a software service to help them manage the online access features.

March 19, 2018 6:18 am

You have shared some good points here.Three factors which matter for most in project management is Cost, features, and security for a beginner.I found this article is helpful.Thanks for sharing.

Deb Pearl
March 21, 2018 12:51 pm

I’m glad you mentioned that any good developer should always offer you the opportunity to customize the software if you need to. I work at a jail and we have been looking for a new system. It would be really nice to have a software that allows us to customize it to fit our needs.

Alpesh Vaghasiya
August 26, 2021 8:43 am

Amazing write-up! Really useful thank you so much.
Keep Sharing!

Piero Di Bello
November 16, 2022 5:35 pm

Complimenti per l’articolo. Oltre a dover essere autonomo il software, deve potersi integrare non solo con Google, ma anche con i sistemi IOS di APPLE.
Inoltre deve essere più reattivo a soddisfare i feedback degli utenti, per renderlo sempre più appetibile a livello globale. Vedi la gestione dei messaggi. Io spero che KANBANCHI faccia passi da gigante.

Congratulations on the article. In addition to having to be autonomous, the software must be able to integrate not only with Google, but also with APPLE’s IOS systems.
It also needs to be more responsive to user feedback, to make it more globally appealing. See message management. I hope that KANBANCHI will make great strides.

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