Best 10 Flow Alternatives in 2025

Flow has been a mainstay of the project management software environment for many years, used by an estimated 300,000 teams in more than 140 countries.

Teams have relied on its streamlined project and task management tools to organize work, collaborate, and track progress over the years.

However, the Flow platform shut down in October 2025. Naturally, many organizations are seeking Flow alternatives to manage tasks and projects without creating too much upheaval with existing workflows and operations. Migrating data and switching to other project management tools has become a priority for many.

In this article, we review the best 10 Flow project management alternatives so that your organization selects the software that’s right for you…

What is Flow and What Should the Best Alternatives Offer in 2025? 

The Flow platform combined Kanban-style boards, timelines, and team communication tools to simplify project management across global teams.

Flow users have praised the platform’s clean, intuitive interface and powerful task management features, making collaboration and project tracking simple for teams of all sizes over the years.

Flow combined visual project planning (Kanban and timelines) with robust team communication tools integrated directly into workflows.

However, the platform was not right for all types of teams. It offered a limited integration ecosystem compared to competitors like Asana, while the lack of a first-party, “native” Google Workspace integration often handicapped users deeply embedded in Google Workspace environments.

Additionally, some users found its scalability and reporting features lacking for larger or more data-driven teams.

So, when assessing possible Flow alternatives, we’ve looked for software that can seamlessly replace Flow’s functionality AND “plug the gaps” that it lacked. We’ve considered the following aspects of the software:

• Its ease of use/user-friendliness.
• Data migration reliability (import/export tools to assist with the migration of customer data to the new platform).
• The availability of advanced task and project management features/integrations for scaling.
• Team communication and collaboration tools.
• Automation capabilities.
• Pricing flexibility.
• Customer service (especially important when migrating to a new platform).

As the Flow platform shuts down and the service ends, there will be no future updates, bug fixes or customer support available for users. Any connected apps and integrations will stop functioning, leading to potential workflow gaps.

Teams that migrate to a new platform will be reliant on the tools and customer service provided by that platform. The choice of Flow project and task management alternatives is, therefore, important to get right—and many companies consider it an opportunity to upgrade their software to prepare better for future requirements.

Overview of the Top 10 Flow Alternatives & Competitors 2025

The following table outlines the main Flow alternatives and competitors that businesses can migrate to after the Flow platform closes.

Each project management solution is reviewed in more detail below the table.

*Ratings provided by G2

Kanbanchi

Kanbanchi provides native integration with Google Workspace, allowing teams to collaborate using Drive, Calendar, and Gmail in one place.

Kanbanchi is one of the main Flow project management alternatives for teams looking for   Kanban-based tools designed specifically for Google Workspace users.

Users deeply embedded in Google environments can collaborate on projects seamlessly using tools like Gmail, Drive, and Calendar. Kanbanchi’s visual task management tools also make workflow management simple.

Migration from Flow to Kanbanchi should be relatively simple. If you run into any problems, Kanbanchi’s support team is well-celebrated by users, with multiple avenues, including human agents available for help.

User Experience Testing

Kanbanchi offers a clean, minimal design, making it excellent for visual task tracking.

Integration Capabilities

• Native Google Workspace integration.
• Edit Google Docs/Sheets directly in cards.
• Sync deadlines with Google Calendar.
• Attach files from Google Drive.

Special Features Assessment

• Time tracking per card.
• Customizable card templates.
• Real-time collaborative editing.
• Email-to-task conversion.

Collaboration

Supports all team size, easy scalable up to enterprise.

Price Plans (Per User/Paid Monthly)

• Essential $5.99
• Premium from $9.49
• Professional from $32.49
• Enterprise from $12.95

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Trello

Trello offers intuitive drag-and-drop Kanban boards and automation tools, making it a top Flow task management alternative for small teams

Trello is another popular Kanban-board-based platform and one of the best Flow task management alternatives for organizations looking for simple, cost-effective project management solutions.

Used by many freelancers, professionals, and small and mid-sized teams, Trello offers a simple user interface, a comprehensive range of Power-Up integrations, and a well-developed mobile app.

Migration to Trello from Flow should be relatively simple (export as CSV) but technical expertise may be required for more complex migrations.

User Experience Testing

Very user-friendly interface, although some technical expertise may be required to configure Power-Ups.

Integration Capabilities

• Hundreds of integrations through Power-Ups.
• Google Workspace, Microsoft Teams, Slack, Dropbox, etc.

Special Features Assessment

• Automation tools (Butler AI).
• Well-developed mobile app.
• Simple drag-and-drop Kanban boards for intuitive task management.
• Real-time collaboration with instant updates across boards.

Collaboration

Best for consultants, freelancers, solopreneurs, and small to mid-size teams.

Price Plans (Per User/Paid Monthly)

• Standard $6
• Premium $12.50
• Enterprise $17.50 (billed annually)

Asana

Asana’s advanced project tracking, automation, and workload management tools make it a powerful Flow alternative for mid-sized and enterprise teams

Asana is a possible Flow alternative well-suited to many larger organizations. This is a popular app with a user-friendly design and a strong suite of task management and collaboration tools combining file storage, project roadmaps, dashboards, and more. Multiple work views include list, board, and Gantt-style.

Basic migration of data from Flow can be accomplished using Asana’s import tools, while third-party migration services may help with more advanced features.

User Experience Testing

User-friendly, though the advanced features require more know-how with project management tools.

Integration Capabilities

• Google Workspace (Drive, Calendar, Gmail).
• Slack, Microsoft Teams, Zoom, and many others.

Special Features Assessment

• Timeline (Gantt-style) view for visual project scheduling.
• Rules and Automation Builder to automate repetitive actions (e.g., auto-assign, set due dates).
• Workload management for balancing team capacity.
• Goal alignment & OKR tracking tied directly to projects and tasks.

Collaboration

Best for mid-sized to large teams and enterprises.

Price Plans (Per User/Paid Monthly)

• Starter $13.49
• Advanced $24.99
• Enterprise: Custom pricing

Wrike

Wrike offers conditional workflows, real-time dashboards, and AI features – ideal for teams migrating from Flow to a more data-driven platform

Wrike is an attractive Flow alternative for mid-sized or larger organizations that need to upgrade to a more complex project management solution—but may be overkill for smaller organizations with more straightforward requirements.

Wrike’s well-established, secure, and robust project management platform offers extensive reporting and collaboration tools, custom workflows, and resource management tools.

Migration from Flow may represent some challenges and require technical assistance from Wrike’s migration services.

User Experience Testing

There can be a learning curve for setup and onboarding for those coming from a basic project management setup with Flow.

Integration Capabilities

• Google Workspace, Microsoft 365 (Outlook, Teams, OneDrive).
• Slack, Zoom, and other major tools.

Special Features Assessment

• Custom workflows with conditional logic.
• Real-time dashboards and advanced reporting.
• Proofing and approval tools for creative/content reviews.
• AI Work Intelligence for task prioritization, writing assistance, etc.

Collaboration

Best for: Mid-sized teams, growing teams, and enterprises.

Price Plans (Per User/Paid Monthly)

• Team $10
• Business $25
• Enterprise/Pinnacle Plans: Custom pricing

Zoho

Zoho Projects fits naturally for companies already using Zoho tools, offering deep integrations and workflow automation for project management

A strong Flow alternative for businesses already using Zoho’s large suite of business management tools is Zoho Projects.

This tool integrates seamlessly with the 45+ other tools in the Zoho ecosystem, offering several workflow views, extensive collaboration tools, and simple, affordable pricing.

Basic migration of data from Flow should be possible using the import/export functions of the software, with support available from an extensive user community.

User Experience Testing

For existing users of Zoho tools, Zoho Projects will have a familiar look and feel.

Integration Capabilities

• Zoho Ecosystem: CRM, Desk, Books, Analytics, Mail, etc.
• Google Workspace, Microsoft 365, and other major tools.

Special Features Assessment

• Task dependency management with critical path analysis.
• Timesheets and billing tools built into the project flow.
• Blueprint workflows for defining and automating process steps.
• Tight integration with the Zoho ecosystem (CRM, Books, Mail, etc.).

Collaboration

Scales well for startups and organizations, small and large, already using other Zoho apps.

Price Plans (Per User/Paid Monthly)

• Premium $5
• Enterprise $10

Smartsheet

Smartsheet brings familiar spreadsheet functionality to project management, helping Flow users transition easily with automation and multiple view options

Smartsheet is another of the best Flow task management alternatives, especially for organizations operating in spreadsheet-based environments.

The spreadsheet-style interface may not work for everyone but its multiple work views (Gantt charts, Kanban boards, and Calendar views) offer more flexibility. With extensive integrations available, Smartsheet offers a secure, scalable, and customizable option.

Migration from Flow to Smartsheet should be possible through CSV/Excel but some manual adjustments will likely be required.

User Experience Testing

For Excel/Sheets users, Smartsheet will be relatively easy and familiar but creative or agile teams will find it too spreadsheet-heavy.

Integration Capabilities

• Microsoft 365 (Teams, Outlook, OneDrive, Excel).
• Google Workspace (Drive, Sheets, Calendar).
• Many others.

Special Features Assessment

• Familiar spreadsheet-style interface.
• Dynamic views (Grid, Gantt, Card, Calendar).
• Automation and conditional workflows embedded in sheets.
• Enterprise-level governance with granular permissions.

Collaboration

Best for teams in mid-size to large organizations and enterprises.

Price Plans (Per User/Paid Monthly)

• Pro $12 (1-10 members)
• Business $24 (3+ members)
•  Enterprise: Custom pricing (10+ members)

Notion

Notion combines notes, databases, and task boards in one workspace, offering flexible customization for teams migrating from Flow

Another platform for small businesses looking for Flow alternatives is Notion. Originally a note-taking solution, Notion has added task and project management features as it has evolved.

Nowadays, the platform provides a customizable, automated, collaboration-friendly solution for managing projects—and although there are no official migration tools, switching from Flow should present few issues for tech teams.

User Experience Testing

There can be a steep learning curve for newcomers but the time put in may be worth it for teams looking for an all-in-one workspace.

Integration Capabilities

• Google Drive, Docs, Calendar.
• Slack, Zoom, and many others.

Special Features Assessment

• All-in-one workspace combining notes, tasks, databases, and wikis.
• Highly flexible templates and relational databases.
• Linked databases & rollups for powerful, custom knowledge management.
• AI assistant for writing, summarizing, and organizing content.

Collaboration

The free plan is best for individuals but the paid plans are scalable for growing teams and larger businesses.

Price Plans (Per User/Paid Monthly)

• Plus $12
• Business $24
• Enterprise: Custom pricing

Monday

Monday’s highly visual boards and automation builder provide scalable task management for teams of any size switching from Flow

Monday software is another possible Flow task management alternative that could work in organizations of almost any size.

Highly scalable, Monday offers advanced in-built task management features but can also be customized and configured for more complex project management requirements.

Migration for complex setups from Flow to Monday can present some technical issues, perhaps requiring third-party services.

User Experience Testing

Monday has a learning curve for users coming from simple task management software and needing to configure more advanced options.

Integration Capabilities

• Integrations hub connects with 200+ popular apps.
• MS Teams, Google Drive/Calendar/Gmail, etc.

Special Features Assessment

• Highly visual boards with dozens of view options.
• Powerful automation builder (if-this-then-that style for non-technical users).
• Custom dashboards combining multiple boards for executive overviews.

Collaboration

Best for small to mid-size teams but is also scalable up to enterprise.

Price Plans (Per User/Paid Monthly)

• Basic: $12
• Standard $14
• Pro $24

Jira

Jira remains a top choice for Agile and DevOps teams needing advanced workflow automation and issue tracking beyond Flow’s capabilities

Jira was designed to help software developers track issues but has evolved into a complete project management solution used by a wide range of business types up to the enterprise level.

The platform remains most suitable for Agile and DevOps teams, offering multiple work views, customization options, and advanced issue-tracking features.

Migration to this Flow alternative can be challenging, best suited to more technical teams comfortable with advanced configuration requirements.

User Experience Testing

Unless you’re familiar with the Agile methodology and are comfortable with a complex setup for advanced features, Jira involves a steep learning curve.

Integration Capabilities

• Thousands of Atlassian-connected apps (3,000+ plug-ins).
• Deep integration with developer tools (Bitbucket, GitHub, Confluence).

Special Features Assessment

• Advanced issue tracking deal for Agile & DevOps teams.
• Scrum & Kanban boards built into project templates.
• Automation rules for workflow transitions and notifications.

Collaboration

Best for freelancers & small teams, SMBs & mid-sized teams, enterprises, especially in the tech sector.

Price Plans (Per User/Paid Monthly)

• Standard $8.60
• Premium $17
• Enterprise: Custom pricing

Basecamp

Basecamp prioritizes team communication and simplicity, making it a long-standing alternative to Flow for small and mid-sized teams

Basecamp is one of the most established Flow alternatives, with a 20-year-plus history. Despite its years of development, Basecamp remains a relatively simple-to-use tool, popularly used for project/task management, team communication, and client collaboration.

Basecamp scales well but teams with more complex project management or advanced reporting requirements may seek alternatives.

Migration from Flow can pose technical issues because Basecamp has its own way of organizing work, complicating the mapping of Flow’s tasks/projects/custom items to Basecamp.

User Experience Testing

Basecamp was designed to be easy to use. Maintaining its focus on communication over complexity keeps it that way.

Integration Capabilities

• Comparatively minimal integration ecosystem.
• Google Drive, Dropbox, Toggl, etc.

Special Features Assessment

• All-in-one platform for to-dos, messaging, docs, schedules, and files.
• “Hill Charts” for visual progress tracking.
• Automatic check-ins for async team updates.
• Focus on communication over complexity.

Collaboration

Best for small to mid-sized teams from a few members up to hundreds of users.

Price Plans (Per User/Paid Monthly)

• Pro Unlimited $349/year (paid monthly)
• Plus: $15

Which Flow Alternative is Right for You?

The best Flow alternative for your organization depends on multiple factors within your business.

To ensure you end up with the right PM software to scale with your organization, provide adequate support, and offer pricing that fits into the budget, team leaders, managers, and company owners should ask these questions:

What’s our team size and technical capability?

Some apps like Kanbanchi work across the board for many different-sized teams and require no advanced technical knowledge to set up.  Others, like Basecamp or Trello, are designed for smaller teams with relatively simple requirements, while more advanced tools like Jira require technical know-how to migrate, set up, and configure.

Do we need Agile/Kanban, simple to-do lists or hybrid workflows?

For Agile teams, the leading Flow alternative options are tools like Kanbanchi or Jira. Kanban boards are provided by most of the tools listed but Kanbanchi and Trello are designed around the concept.

Do we need custom fields, statuses or advanced reporting?

Some of the Flow project management alternatives outlined provide all of these key features, notably Kanbanchi, Asana, and Monday. On the other hand, Basecamp does not offer such features.

Which apps do we currently rely on?

Your existing work environment will partly determine the best alternative to Flow. Those deeply embedded in the Zoho software ecosystem might prefer Zoho Projects, while those in Google Workspace environments will be best off with Kanbanchi—especially if there is a preference for the Kanban methodology.

Can a free plan cover our needs or should we pay?

Trello, Asana, and Zoho Projects offer the most generous free plans suitable for individuals and small teams, while other tools provide more limited free plans.

What Makes Kanbanchi the Best Alternative to Flow?

Is your team already using Google Workspace?

Do you prefer a visual, Kanban-Board-based platform? 

Do you want live support in case it’s required during the migration process from Flow?

If you answered “yes” to these questions, Kanbanchi is the most suitable Flow project management alternative.

The Kanbanchi platform receives consistently impressive G2 ratings because of its extensive feature set, stability, and excellent customer service. Seamless, native integrations with Drive, Gmail, and Calendar, in particular, differentiate Kanbanchi from other tools, as it was built from the ground up specifically for Google users.

Kanbanchi suits most budgets and offers good scalability to level up functionality as organizations grow.

So, if you’re looking for a simple-to-use but comprehensive Kanban-based alternative to Flow—and currently use Google Workspace—there’s only one choice…

BOOK A FREE TRIAL OF KANBANCHI