5 July 2025
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Kanban Project Management

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  • Growth hacking expert with over 10 years of experience with Kanbanchi (a SaaS that really makes work easier)


A project manager always has a lot of questions and tasks to control. Has anyone de-bugged that yet? Where’s that design? Has anyone even started the architecture? How about the next steps on the latest partnership? Project managers need to keep an eye on where everyone on the team is, what has been accomplished, or at least started, and what hasn’t even begun. It is a continuous challenge in nearly every development environment, whether you’re making cars or apps. A Kanban Project Management tool is what is necessary here.

Is Kanban Helpful?

Kanban is a solution used by thousands worldwide to address the needs mentioned above in a straightforward manner. Developed in Japan as a tool for inventory management, it was given the name “kanban” because the term means “signboard”. A fundamental precept of the Kanban method is the idea of the three-bin system. It has evolved to the “To Do,” “Doing,” and “Done” stages for now.

Teamwork effectiveness is estimated not only by the time it takes a team to complete a task, but also by the value it produces. The Kanban method is based on visualizing the processes of producing value. The method takes the form of a kanban board, with columns that represent the various stages needed to achieve the final goal. Kanban cards represent specific tasks.

With the kanban board, project management becomes significantly easier as all team members are aware of their assigned roles, who needs to do what, and when. Moving a card across the columns brings transparency and makes it easier to track progress throughout a project. It becomes evident that Steve completed task “x” on the day “y”, and anyone in the process can see that. What’s more, they can see if it isn’t done and what questions or comments he may have.

The Popularity of a Kanban-based Approach

The popularity of Kanban in the non-manufacturing sector began more than a decade ago. Nevertheless, it continued to be commonly implemented traditionally with boards and cards. At the time, no extensive selection of kanban project management software existed; however, the concept has been gaining fans due to its simplicity and effectiveness. If you’re currently looking for new ways to approach project management, Kanban is a method worth considering.

If you want to compare different Kanban project management software to find the one that suits your needs the most, we recommend that you check out our guide:

Best 10 Kanban Project Management Software Tools – Tested & Compared by a Project Manager with 10 Years of Experience

Kanban Project Management with Kanbanchi

As more and more companies move to distributed work teams, it’s no longer feasible to shout across the office and get a project update. A company can build a more dynamic and efficient team by leveraging the global talent pool rather than just the local one. While this phenomenon continues to grow, communication and transparency become increasingly important. To enhance their power, great software can be beneficial.

Kanbanchi is a popular online kanban project management tool. Many companies still share documents in Google Drive. It’s better than nothing. But a shared document is static, and such teams run the risk of communication failures. Kanbanchi is fully integrated with Google Drive, making it simple to start using, easy to access, and available on any device.

Kanbanchi is a place where you can view your work dynamically as it evolves, changes, and progresses step by step. Additionally, you can share this online Kanban board with your team in real-time. This allows you to control the execution of tasks. But that is not all! You can also see at what stage a task is, who’s responsible for it, and what comments have been made by your colleagues about this task. You may start with one of the templates or create your online kanban board.

By the way, the Kanban board is not the only view in Kanbanchi. The App has a wide range of features for more professional usage. There’s a Gantt chart synchronized with a Kanban board, a Time tracker, an Archive, various Reports, and more. Kanbanchi is a perfect fit for company-wide usage as it’s flexible and may cover the needs of different departments.

Excel at whatever you do with Kanbanchi! Check it out!

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  • Growth hacking expert with over 10 years of experience with Kanbanchi (a SaaS that really makes work easier)

    Olga wears multiple hats across marketing, sales, product, and ops after 10+ years in the SaaS world. She is passionate about helping teams streamline their workflows with Kanbanchi and Google Workspace or Microsoft 365. "When I'm not optimizing processes or writing guides, I'm probably tweaking our product roadmap or diving into the latest productivity tools".

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