Task Management with Google Workspace

Google Workspace is used by a lot of companies as a collaborative office suite. It has a great assortment of products that makes project work more consistent and manageable. You’re probably also using task management software to help you with your day-to-day tasks. And, like so many others, you’re already familiar with Google products such as Gmail, Calendar, Sheets, and others.

But did you know about task management with Google Workspace? You’ll thrive on every project after you learn how to use some tools for task management, and everyone will look to you for the best results. You may take advantage of these features by using Google Workspace apps, eliminating the need for extra task management software. 

We are passionate about this subject and have spent numerous hours over the years assisting business owners and entrepreneurs in being the best project managers they can be. It’s time to put our knowledge and research to work for you and make your life easier. So here we’ve compiled a list of tools that will help you with task management with Google Workspace.

What is Google Workspace?

Google Workspace is convenient and simple to use, and it works well with everything else you already have in your task management toolbox. It’s an easy method to add to your project and task management. All Google Workspace plans to provide a custom email for your business and includes collaboration tools like Gmail, Calendar, Meet, Chat, Drive, Docs, Sheets, Slides, Forms, Sites, and more. The apps let you get the most out of your remote team. And, as remote work becomes more popular, project management using Google Workspace becomes even more valuable.

Task Management with Google Workspace

The most significant issue that a task manager must address is the inconsistency of task management within a team. Nobody enjoys being confused, especially at work. But Google Workspace offers you a suite of tools to let you work across departments, in addition to checking your email and making appointments.

1. Google Sheets

Google Sheets is a powerful cloud-based spreadsheet tool that can be used to create reports, store data, and much more. To organize your tasks, projects, assignments, and deadlines, use Sheets to create dynamic project plans and Gantt charts. Members of the team from all around the world can update their work directly in the spreadsheet, ensuring that it is constantly up to date.

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Because the technology is so adaptable, you can use it to manage any type of project with any size team. The more complicated capabilities of Google Sheets may take some getting used to, but getting started is simple. You’ll have to learn a new interface and terms before you can figure out how the item works. Spreadsheets have been so widely used for so long that getting started is a breeze. It is a great tool to start with but still has limited features.

2. Kanbanchi

If Google Sheets is not enough for you and you need more advanced software for your complicated tasks and projects, then Kanbanchi is the best solution. Kanbanchi is deeply connected with Google Drive and is part of the Google ecosystem. Creating task/project boards is similar to creating files in your Drive — everything is in one place, visible, and ready for collaboration.

To sign up and log in to Kanbanchi, all you need is a Google account. The Google Drive integration allows you to collaborate on assignments with your colleagues as easily as you can share files. With Google Calendar integration, you can set up reminders in the way you’re used to (not mentioning the in-app notifications). Easy deployment for large organizations is a piece of cake: all it takes is a single click in the G Suite admin interface.

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The app’s intuitive and familiar UI allows you to get started using it nearly immediately. Kanbanchi is simple to set up for your domain, no matter how big or little your team is. Even in very large organizations, real-time changes allow to achieve a high level of collaboration effectiveness and make the workflow process seamless and visible. Because all of your files are safely kept in Google Drive, you don’t have to be concerned about security.

3. Google Calendar

While some tasks are continuing, project managers often find it challenging to allocate and plan tasks to team members for a new task. So if you use Google Workspace, the Calendar app can help them solve this issue quickly. In a shared calendar, team members can note their tasks and schedules. As a result, everyone will know who is available and when and will be able to allocate new duties accordingly. It can be used by teams to keep track of deadlines and milestones, as well as get reminders. Vacations, meetings, and training sessions can all be tracked using distinct team calendars.

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4. Gmail

Gmail is, without a doubt, one of the top email service providers on the planet. You won’t have to worry about guaranteeing flexible and clear communication among your team members if you use Google Workspace. Gmail is here to make team communication easier. You can establish an email list called “Groups” and add all of your team members to it. Then you may share information, resources, and updates with the entire team using only one email account.

Emails pertaining to several tasks can be labeled by people working on multiple projects at the same time. Emails with various labels will be kept in distinct folders as a result. You may also flag essential emails with a star to make it easier to find them.


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5. Google Slides

If you need a tool that can help you generate visually appealing and informative reports and include a variety of graphs and charts in your reports, then you should use Google Sheets. You will be able to share any type of data in the most effective way possible. You can also easily collaborate on a report with others. The Google Slides app is a great way to create presentations in Google Workspace. It can be used to communicate your vision, describe team performance, and visually represent crucial facts. While working remotely, you can use Google Meet’s screen sharing capability to share Google Slides presentations during video chats.


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To handle various components of tasks, and projects, businesses frequently employ multiple apps and technologies. If you already use Google Workspace apps, you can use them to help you manage tasks. Task management will become easier now that you know how to use its apps to manage task-related duties.

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