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FAQ

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  • 1. What is Kanbanchi?
     

    Kanbanchi for G Suite is the online project management software with Kanban Board, Gantt Chart and Time Tracker. Kanbanchi needs no installation because you can access it in your browser. It is also widely used for team collaboration and task management because it provides a platform that all team members can access at one time. Kanbanchi complements G Suite apps and is integrated into Google's infrastructure.

    Kanbanchi is built specifically for G Suite. You sign up with Google account, manipulate your project boards as files in Google Drive, give flexible access permissions, create events in your Google Calendar, attach Google docs, sheets and forms to your boards, and more.

    Manage tasks on Kanban Board

    Kanban board is a powerful tool that is widely used for project management. It's extremely popular among teams using agile and scrum methodologies in their workflow. Cards grouped into lists and placed on one board can give a clear picture of your project. The ability to share boards with your colleagues within your corporate Google Drive provides you with an easy and fast way to collaborate. Just set up a board for your project, share it and collaborate on tasks in real-time.

    Plan projects on Gantt Chart

    All Kanban boards in Kanbanchi may be converted to a Gantt chart in one click. You will see tasks relations in time and will understand the chronology of your projects. Adjusting the sсhedules is very easy on the Gantt chart. Just drag the edge of the bar. All the changes that you make on the Gantt chart will be reflected on the Kanban board.

    Check your team performance with Reports

    Kanbanchi has a collection of built-in reports that may be created based on your boar data. The collection includes the most popular charts, like burn up/burn down chart, the cumulative flow diagram, performance chart, and more. It helps you to monitor your team progress and make changes to your work processes if necessary. Analytics is the key to productivity, so it's crucial to check your progress regularly.

    Enterprise-ready features

    Companies using corporate G Suite have a great benefit from a domain installation of Kanbanchi. It provides a smooth adoption of the app in the whole organization. All users within the domain will get access to the application and therefore may start collaborating whenever they need. Being built on the Google Cloud Platform, Kanbanchi offers the highest security level. It meets rigorous privacy and compliance standards that guarantee your data is safe.

    If you would like to learn more about Kanbanchi as an enterprise app, download a presentation - or start a free trial right now.

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  • 2. Does Google have a project management tool?
     

    The number of Google Workspace users grows continuously around the globe. It's inevitable that there is a question about a project management tool within a corporate suite. Huge companies switch to Google Workspace and ask this question: "Does Google have a project management tool?". Under this, they mean that they need an app that works in cohesion with their Workspace. Kanbanchi provides such a tool for project management and collaboration. It works within Google Drive in close integration with Google Workspace.

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  • 3. What is a card prefix?
     

    Kanbanchi card prefix is a short text and number that you can add to your cards on boards. It allows unique identification, for example for a quick search. You may set up card prefixes in board settings if you are the creator of the board (My Drive) or have sufficient permissions higher than contributing (Shared Drives).


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  • 4. How to use Card Templates
     

    To save a card as a template open the Card Details by clicking on a card. A popover window will appear for editing the selected card. Then choose Save as template from the Actions menu.

    To make a card from a template click on the board’s name in the upper left corner of the screen and choose Card templates in the drop-down menu.

    The panel with the list of templates will open on the left of your screen. Click on the template you want to use to open it. Then click on Add to the board button and choose the list where you want the new card to appear.

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  • 5. Do you have referral and affiliate program?
     

    Kanbanchi has a referral program that allows every user to gift their friends with a 10% discount for the first purchase and get a reward in return. Additionally, we reward affiliates that aren't our users but want to share one of the best-rated project management apps with their audience.

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  • 6. How to create recurring tasks (cards) in Kanbanchi?
     

    If you have tasks that repeat regularly, you can automate the process of creating cards for these tasks. Such cards that will be re-created according to the rule you set, are called recurring cards.

    To create a recurring card, open the card with the tasks that you would like to repeat regularly, and click Make recurring. Then choose the date when it should start repeating, and set the rule for repeating. Click Save to create a recurring card.

    To view the list of all recurring cards, edit or delete them, click on the board title and choose Recurring cards.

     

     

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  • 7. How to use card templates in Kanbanchi?
     

    Creating card templates saves much time when you have tasks that repeat from time to time. Instead of adding the details or checklists every time, use card templates.

    Choose a card that will become a template, and click Save as a template. The template will be instantly created.

    To add a card from template to your board, click Add to the board

    To access the list of all your templates, edit or delete them, click on the board title and choose Card templates.

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  • 8. How to add all cards to the Gantt chart automatically?
     

    Kanbanchi default setting for all new boards is to choose cards you want to see on the Gantt chart when switching to this view. It helps to have only necessary cards on your timeline leaving all the cards that represent side tasks or contain descriptive information on kanban and list views.

    However, if the nature of your project requires all cards to be on the Gantt chart, you can change your board setting to adding cards automatically. This option may be found in board settings.

    If there's a need to remove any card from the Gantt chart, board collaborators may do it in card panel.

    You can have different settings for different boards for your convenience.

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  • 9. Can I invite a friend to Kanbanchi?
     

    We are super excited that you want to invite your friends to use Kanbanchi! It's good to know that people like our app. There are several ways to invite your friends depending on the nature of the invitation:

    • You are working on the same project(s), in the same company and need to collaborate
    • You don't need to collaborate but just want to let your friends know about Kanbanchi
    • Your friends haven't yet tried the app or they are registered

    For each case, we have the best and quickest way of invitation.

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  • 10. How do you make a Kanban board?
     

    Kanban is a popular, easy to use lean management system whose help in visualizing a team’s workflow difficult to overestimate. Thus, a Kanban board may help your team to improve general task efficiency and show better results as a team. To make a Kanban board, first you need to choose a tool.

    Initially, the kanban board was a physical tool. However, lately, the typical workplace has changed greatly: remote work grows more popular and teams might be spread not only between cities but even between continents. The main advantage of digital boards is that you can work with them anywhere with a Wi-Fi connection. It makes them an ideal solution essential for remote teams.

    There are quite a lot of digital kanban boards nowadays, which makes it much more difficult to choose the right one. However, we advise you not to waste time and opt for Kanbanchi. Kanbanchi is not just a kanban board, it is a complete project manager app fully integrated with Google Workspace. So you need only to sign in with your Google account and accept permission requests the App asks for on the Google Authorization screen. At first, your board will look like this:

    Now it's time for the fun part: you just need to map your workflow process. Think it over to configure properly. The Kanban method assumes that lists on your board should reflect the stages of your workflow. Your working process can include as many stages, as you need. 

    When you are done with it, start to fill up your board with cards. Each card on the Kanban board represents a task. You can use color-code to identify the types of your tasks depending on the type of work you do. You may also use other card features for easy visibility. 

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  • 11. Does Kanbanchi have a free plan?
     

    Kanbanchi offers a free plan for corporate users who signed-up after 30 September 2020. You will have all the features that Kanbanchi has but only limited to 10 cards on a board.

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  • 12. What are the five programs included in Google Drive Suite?
     

    Google Drive Suite - now also known as Google Workspace - is a package of reputed business productivity features. It includes Gmail, Google Sheets, Google Docs, Google Forms, Google Slides, Google Calendar and Google Hangouts. Most of us can easily create a presentation on Google Slides and know how to schedule a regular company-wide meeting with the help of Google Calendar. Using G Suite basic functionalities is easy and natural for millions of people. But there are several less obvious G Suite features that might significantly increase your productivity. Here they are.

    Share Files Directly via Gmail

    You are sure to have come across the following problem: you need to send files via email but you can't do it as you hit Gmail’s 25 MB attachment limit. G Suite gives you an easy workaround. Just upload files to your Google Drive and click the Drive triangle icon located at the bottom of your message draft. This direct share function allows you to send up to 10 GB worth of files. Now you can always send your video report or presentation on time!

    Minimize Context-Switching with Research Pane

    When you do any research, do you open so many tabs in your browser that it just starts to freeze? Does that sound familiar? For sure! And of course, an additional monitor in such a situation would certainly simplify the work. Using only one screen leads to regular context switching, which often causes distraction and as a result postponement. Google Doc’s Research Pane will help you to stay on task and be more efficient. The option enables you to open Google Search right from a Google Doc. You can even embed an image or add a link right from the pane — simply drag and drop!

    Integrate Google Suite With Your Social Apps

    Google Drive Suite smoothly integrates with social media platforms, especially Youtube and Facebook. You of course know, that Facebook has a Workplace platform. This social network for business includes a Messaging feature, Groups and Newsfeed. And so the platform is integrated with G Suite in such a way that you can sign into Workplace through your G Suite account.

    Use Collaborative Whiteboard

    Google whiteboard powered by Suite apps is quite expensive. But Jamboard gives you an opportunity to choose images on your Google Drive and easily display them directly on the screen. The whiteboard can recognize shapes and handwriting. It also supports easy saving and sharing via Google Hangouts. With such a board you needn't anymore worry that one of your colleagues might accidentally erase your vital work!

    Improve Your Productivity With Google Add-Ons

    Besides various Google Workspace features, there are also many complementary Apps and Add-Ons perfectly integrated with Google but built by third-party developers. Marketplace gives you a chance to find and install whatever you need to expand the Google features functionality. We invite you to pay special attention to Kanbanchi. It is an easy to use project management tool fully integrated into the Google ecosystem. The App contains an online Kanban board synchronized with a Gantt chart, Time tracker, Team Workload and other views for more professional usage.

    It's up to you to decide which features and Add-Ons to integrate into your workflow. But it is obvious that connecting Google Workspace with your other apps by means of integration, you can effortlessly move content and data between them. Thus everything will be right where you want it to be and so you will be sure to work more effectively.

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  • 13. What does Gantt stand for?
     

    What does Gantt stand for? Gantt is the last name of Henry Gantt who introduced the first chronological chart as a project management system. As it often happens, the name since then is widely used to describe such kind of charts. Gannt, or Gantt chart, in its simple form, is a horizontal bar chart that shows a project plan on a timeline. You will see all the tasks in your project in chronological order and will easily understand it. Gantt charts are widely used in project management and team management.

    Simple Gantt chart made in Kanbanchi app

    Do I need a Gantt chart?

    The most popular question among project and team leaders is whether they need a Gantt chart at all. First of all, decide if your project is time-sensitive. Most of the modern projects are. Your client, managers or stakeholders won't wait forever until you have perfectly done your job. The agility of a modern world puts all teams under the pressure of schedules and deadlines. This pressure becomes higher when you are not only responsible for your own tasks but also for the tasks that your teammates are doing.

    If you are responsible for a long and complex project that involves many people, then most likely that having a visual Gantt chart will help you to achieve better results. You will not overload your team, you will save much time, and you will never get lost.

    We also recommend you to read our article How can a Gantt chart tool help you with your projects? It describes more benefits and reasons to try Gannt.

    How to create a Gantt chart?

    The times of paper and pen Gantt charts are long gone. Our constantly changing world and environment demand tools that can adjust. Tools that allow not only to create an initial draft of your project but to make changes at any stage. Online tools do it the best. There are plenty of Gantt chart apps out on the market. You may choose from the apps that provide only the creation of separate Gantt charts, as well as from the apps integrated with other useful tools.

    • Specific online tools that provide only Gantt charts
    • Apps that cover multiple functions and can be used for creating Gantt charts as well (like Excel, for example)
    • Tools for project management and teamwork that cover all the needs including creating the Gantt chart

    What does Gantt stand for in Kanbanchi?

    Gantt charts in Kanbanchi may support all kinds of projects, from the simplest to the most complex ones. In addition to the tasks on a timeline, you will be able to monitor the progress of the tasks, check the deadlines and quickly reschedule when needed. The chart will show you dependencies and relations between tasks.

    Start using Kanbanchi for your projects and team management. You will see how simple are complex things when you have the right tools. Sign-up to have a free trial.

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