FAQ

Discover how Kanbanchi integrates with Google Workspace, including Drive, Calendar, Gmail, and Forms, to streamline task management and collaboration.

Understand why Kanbanchi requests Google account permissions for Drive, Docs, and Calendar, and how these permissions support its features and integrations.

Find Kanbanchi boards in Google Drive using the Kanbanchi folder, the app:kanbanchi search command, or the Open in Drive option in board settings.

Understand Kanbanchi permissions for personal and corporate Microsoft accounts, including user consent, administrator approval, and SharePoint integration.

Learn how to access Kanbanchi on Android, iPhone, or iPad using the Android app, a mobile web app, or your browser to manage tasks on the go.

Get started with Kanbanchi by signing in with Google or Microsoft, creating your first project board, adding lists and cards, and organizing tasks.

Import project data into Kanbanchi from Trello, Jira, or CSV files. Explore available import methods for creating new boards or adding cards to existing ones.

Invite colleagues to collaborate on Kanbanchi boards, introduce friends to the app, or share referral links to receive promotional rewards.

Automate Kanbanchi workflows with board and card templates, recurring tasks, Gantt chart dependency shifts, and card progress automation.

Upgrade your Kanbanchi account by choosing a subscription plan, selecting monthly or annual billing, purchasing seats, and completing checkout.

Compare Kanbanchi Essential, Premium, Professional, and Enterprise plans, including features, free trials, educational discounts, and nonprofit offers.

Kanbanchi offers a free plan with up to 36 cards per board and a free Enterprise trial. Learn about feature access, limitations, and upgrade options.

Learn how to disconnect Kanbanchi from your Google Drive account by opening Google Drive settings, managing connected apps, and revoking access.

Discover Kanbanchi keyboard shortcuts for creating cards, posting comments, selecting multiple tasks, and navigating autocomplete suggestions faster.

Format Kanbanchi content using Markdown syntax for bold text, headings, lists, links, images, and quotes in board descriptions, cards, and comments.

Learn how to switch between Google accounts in Kanbanchi using the Switch account option and access your boards with a different Google account.

Learn how to rename a Kanbanchi board, update its description, configure notifications, customize labels, change time zones, and access export settings.

Learn how to delete Kanbanchi boards directly in the app or through Google Drive, where removed boards are moved to the Trash folder.

Learn how to duplicate a Kanbanchi board with its cards and settings or copy only the board layout, including which data and permissions aren't copied.

Set up Kanbanchi email notifications for board changes, choose which cards to monitor, and receive updates immediately, hourly, or daily.

Export Kanbanchi board data to Google Sheets or Microsoft Excel, including active tasks, archived information, and time tracking data for reporting.

Filter Kanbanchi cards using board properties or search keywords in titles and descriptions, and save frequently used filter combinations as presets.

Track changes to Kanbanchi boards through the Board Activity feed, email updates, in-app alerts, and browser notifications to stay informed about team activity.

Customize Kanbanchi boards with background images, premade themes, and your company logo. Learn about display options, upload limits, and owner permissions.

Create and customize Kanbanchi lists, update titles and descriptions, change settings, and delete lists with the option to undo deletion within 10 seconds.

Print Kanbanchi lists or save them as PDF documents using the Print List option, with instructions for saving files locally or to Google Drive.

Set a card limit for Kanbanchi lists, monitor the number of tasks against the limit, and identify overloaded lists with visual warnings.

Fold and unfold Kanbanchi lists using compact view controls to reduce clutter, save screen space, and navigate boards with multiple workflow lists.

Learn how to create, edit, and delete cards in Kanbanchi, update task details, use keyboard shortcuts, and restore a deleted card within 10 seconds.

Learn how to edit Kanbanchi card titles and descriptions, add task details, and understand which changes are saved automatically or require saving manually.

Learn how to change a card's background color in Kanbanchi using the color palette in Card Details to visually organize tasks on your board.

Learn how to duplicate a Kanbanchi card using the Copy Card action in Card Details. The new copy appears at the bottom of the original card's list.

Organize Kanbanchi cards with color labels. Learn how to assign labels, customize their names, and hide unused colors from your board's label options.

Print Kanbanchi cards or save them as PDF files to your computer or Google Drive using the Print Card option and your browser's print settings.

Assign Kanbanchi cards to one or more board collaborators, add assignees through Card Details, and remove assignments when responsibilities change.

Set card start and due dates in Kanbanchi, configure default times, and add task estimates to help plan schedules and manage project workloads.

Learn how to push Kanbanchi card dates to Google Calendar, configure event reminders, and understand how date changes sync between the two applications.

Create checklists in Kanbanchi cards, assign subtasks, set item weights, track completion progress, reorder items, and convert checklist tasks into subcards.

Add multiple tags to Kanbanchi cards, reuse existing board tags, and learn how tags are managed or removed when no longer assigned to cards.

Attach files to Kanbanchi cards from your computer, Google Drive, or Shared Drives. Learn how to manage attachments, permissions, and file access.

Add comments to Kanbanchi cards through Card Details to discuss tasks with teammates, and learn how to edit or delete your comments afterward.

Select multiple Kanbanchi cards using Shift or Ctrl and perform bulk actions such as assigning users, updating dates, changing priorities, or moving tasks.

Find out who created a Kanbanchi card and when it was added to your board by opening Card Details and checking the information at the top.

Quickly place newly created Kanbanchi cards at the bottom of a list using Ctrl + Enter, avoiding manual dragging through long task lists.

Adjust the Kanbanchi interface zoom using your browser settings, keyboard shortcuts, or mouse wheel to make boards and task details easier to view.

Learn how to remove custom color names from your Kanbanchi board by clearing the text in the color label field and saving the change.

Fix Kanbanchi board sharing issues by using the correct board URL from your browser instead of a Google Drive-generated link and checking access permissions.

Understand where Kanbanchi stores board data and attachments, why Google Drive permissions are requested, and how the app accesses files without reading them.

Support Kanbanchi by leaving reviews on Google Workspace Marketplace, G2, or Capterra, or sharing your experience in a case study.

Explore advanced Kanbanchi tips and tricks through a dedicated board featuring useful shortcuts, hidden features, practical examples, and learning resources.

Create unlimited Kanbanchi boards and open up to 10 in one browser tab. Use additional browser tabs to work with more boards simultaneously.

Find out whether Kanbanchi offers a public API for third-party integrations and learn about the limited API functionality available through Google Forms.

Track time spent on Kanbanchi tasks using the built-in Time Tracker. Open a card, start the timer when you begin working, and stop it when you're done.

Switch from Kanban View to Gantt Chart in Kanbanchi to visualize your existing tasks on a chronological timeline and track project schedules.

Track how much time teammates spend on Kanbanchi tasks through the Time Tracker section or review recorded time entries in card comments.

Can't find Time Tracker after subscribing to Kanbanchi? Learn where the timer button appears and how to access it by opening a task card.

Correct tracked time in Kanbanchi while the timer is running or when saving progress. Learn where to edit actual time instead of estimated time.

Record time spent on Kanbanchi tasks by adding a specially formatted comment with hours, minutes, and seconds, which automatically updates tracked time.

Learn what your team needs to track time in Kanbanchi and why each member requires a plan with Time Tracker to view detailed time reports.

Add comments when saving task progress in Kanbanchi to describe completed work, provide updates, or share important notes with board collaborators.

Add existing or new cards to Kanbanchi's Gantt chart directly from the timeline, through Card Details, or by selecting multiple cards in Kanban View.

Filter tasks in Kanbanchi's Gantt Chart View using the same filtering controls available in Kanban and List views to focus on relevant project cards.

Adjust the Kanbanchi Gantt chart timeline using zoom controls, scroll through project dates, and quickly return to the current day.

Learn how to set or change task start and due dates directly in Kanbanchi's Gantt chart using card details, timeline bars, and drag-and-drop controls.

Link related Kanbanchi cards within or across boards, connect multiple tasks for quick reference, and navigate between them directly from Card Details.

Remove relationships between Kanbanchi cards by editing the Related Cards list, deleting unwanted links, and saving the updated card connections.

Create Kanbanchi cards by sending emails to your board's unique address, automatically converting subjects and messages into tasks with tags and attachments.

Learn how to permanently delete your Kanbanchi account and owned boards, cancel your subscription, and understand what happens to your Google Drive files.

Reinstall Kanbanchi by removing its access from your Google account's connected apps and authorizing the application again to restore the connection.

Automatically sort Kanbanchi cards by priority, from low to critical. Learn how to enable sorting in list settings and choose ascending or descending order.

Move your Trello boards to Kanbanchi by exporting them as JSON files and importing the data to create new boards with your existing tasks and lists.

Learn how to create Kanbanchi board backups in Google Drive, restore previous versions, and recover deleted boards using saved backup files.

Learn how to use Kanbanchi's List View to customize columns, edit cards, sort tasks by properties, and group subcards with their parent epic cards.

Explore Kanbanchi's board views, including Kanban, Gantt Chart, List View, Team Workload, and Archive, and learn when and how to switch between them.

Enable and customize Kanbanchi in-app notifications for card updates, assignments, mentions, and deadlines, with notifications collected across your boards.

Learn how to create and manage subcards in Kanbanchi, break complex tasks into smaller steps, assign responsibilities, and track progress within epic cards.

Learn how to cancel a Kanbanchi subscription paid through PayPal by opening your subscription settings and completing the cancellation in PayPal.

Understand how Kanbanchi calculates card and epic progress based on completed checklist items and subcards, including when cards are marked Done.

Learn how to create, modify, and remove task dependencies in Kanbanchi's Gantt chart, connect related tasks, and manage different dependency types.

Export Kanbanchi Time Tracker data to Google Sheets through board settings and access the generated spreadsheet in Google Drive or via email.

Save a Kanbanchi board's unique email address in Google Contacts or another email client to quickly find the board when creating cards by email.

Export your Kanbanchi Gantt chart as a PDF by using the Print button and selecting Save to PDF in the print dialog instead of a physical printer.

Learn how to print your Kanbanchi Gantt chart directly from the application using the Print button and your browser's printing options.

Mention teammates in Kanbanchi card comments using @ and their name to draw attention to important discussions and trigger notifications when enabled.

Find out why the Gmail logo appears on Kanbanchi boards by default and how to replace it with your company's custom logo through Google Admin Console.

Learn how to find, preview, and apply Kanbanchi's ready-made board templates to quickly create a new project board with a predefined structure.

Create custom Kanbanchi board templates from the Templates section, design a reusable project structure, and use it when setting up future boards.

Learn how to delete custom Kanbanchi board templates by opening a template in edit mode, accessing board settings, and removing the template.

Speed up project setup with Kanbanchi board templates. Explore ready-made layouts, create custom templates, and learn how to apply, edit, or delete them.

Convert an existing Kanbanchi board into a reusable template, customize its structure, and find it in the Templates tab when creating new boards.

Purchase a Kanbanchi subscription directly in the app, select monthly or annual billing, choose your plan and number of seats, and complete checkout.

Manage your Kanbanchi subscription, assign user seats, add administrators, organize subunits, update billing details, and adjust the number of seats.

Report Kanbanchi technical issues effectively by opening your browser's developer console, reproducing the problem, and sharing screenshots with support.

Change the time display format in Kanbanchi between 12-hour and 24-hour clocks through your user settings to match your preferred time format.

Learn how Kanbanchi board ownership works, why each board has one owner, and how to transfer ownership or use a copied board as an alternative.

Sort Kanbanchi cards alphabetically by title in List View, toggle between ascending and descending order, or disable sorting with a third click.

Sort Kanbanchi cards by overall completion percentage in List View, from completed to least-progressed tasks or in reverse order, and disable sorting.

Sort Kanbanchi cards alphabetically by tags in List View, switch between A–Z and Z–A order, or disable sorting by clicking the column again.

Sort Kanbanchi cards by priority in List View, switch between Critical-to-Low and Low-to-Critical order, or turn sorting off with a third click.

Sort Kanbanchi cards by start or due dates in List View, switch between ascending and descending date order, or disable sorting with a third click.

Sort Kanbanchi cards by estimated task duration in List View, switch between longest-first and shortest-first order, or turn sorting off.

Sort Kanbanchi cards by actual time spent in List View, compare tasks from longest to shortest duration or in reverse order, and disable sorting.

Sort Kanbanchi cards by the number of checklist items in List View, switch between descending and ascending order, or turn sorting off.

Sort Kanbanchi cards by the number of attached files in List View, display tasks with the most or fewest attachments first, or disable sorting.

Sort Kanbanchi cards by the number of comments in List View, switch between most-commented and least-commented tasks, or turn sorting off.

Sort Kanbanchi cards alphabetically by assignee in List View, switch between A–Z and Z–A order, and see unassigned tasks in the results.

Sort Kanbanchi cards alphabetically by their list names in List View, switch between A–Z and Z–A order, or disable sorting with a third click.

Sort Kanbanchi cards in List View by the number of related cards. Learn how to switch between descending and ascending order or disable sorting.

Learn how to move Kanbanchi cards between boards, choose a destination list, and transfer epic cards together with their subcards.

Set Kanbanchi task reminders minutes, hours, or days before due dates, manage multiple alerts per card, and receive notifications directly in the app.

Remove an existing Kanbanchi due date reminder by opening Card Details and clicking the trash icon next to the notification you want to delete.

Edit existing Kanbanchi due date reminders by changing the notification interval or time unit directly in Card Details and saving your changes.

Archive Kanbanchi cards, lists, and boards to keep projects organized without deleting data. Learn how to access archives and restore archived items.

Learn how to archive Kanbanchi cards through Card Details, access archived tasks from the board's Archive view, and check which plans support archiving.

Archive Kanbanchi lists together with their cards, access them through the board's Archive view, and learn which subscription plans include archiving.

Archive Kanbanchi boards through the Actions menu, find archived projects in a separate tab, and learn which subscription plans include archiving.

Learn how to install and use the Kanbanchi add-on for Gmail, turn emails into task cards, select boards and lists, and troubleshoot common add-on issues.

Create Kanbanchi boards in Google Shared Drives, grant the required permissions, and move existing boards between My Drive and Shared Drives.

Enable Kanbanchi card link previews to display card and board names in messaging apps, with guidance on privacy considerations for sensitive content.

Save custom filter presets in Kanbanchi to quickly find relevant cards, apply multiple filters, and rename, edit, or delete saved configurations.

Automatically sort cards within a Kanbanchi list by priority, dates, progress, assignee, or estimated time, with ascending and descending options.

Install, authorize, or remove the Kanbanchi Gmail add-on through Google Workspace Admin Console for your entire organization or selected departments.

Use Kanbanchi's Team Workload view to organize tasks by assignee, monitor individual progress, identify unassigned cards, and review team workloads.

Assign priorities to Kanbanchi cards through Card Details, choose the appropriate priority level, and visually distinguish important tasks on your board.

Learn how to enable and customize card prefixes in Kanbanchi to assign unique task identifiers, simplify searches, and organize cards on your boards.

Learn what happens when your Kanbanchi free trial expires, how to continue using the free version, and when upgrading is needed to access paid features.

Configure Kanbanchi to automatically display all board cards on the Gantt chart instead of selecting tasks individually, with per-board settings.

Discover Kanbanchi's referral and affiliate programs, including a 10% discount for invited friends, subscription credits, and cash rewards for affiliates.

Explore Kanbanchi pricing plans, starting at $3.97 per user/month billed annually, with volume discounts, a limited free version, and an Enterprise trial.

Learn how to set up a Kanban board in Kanbanchi, create workflow lists and task cards, customize your board, and organize projects visually.

Automate repetitive tasks in Kanbanchi by creating recurring cards, setting repeat schedules, and managing recurring tasks from your board settings.

Save existing Kanbanchi cards as reusable templates, create new tasks with predefined details and checklists, and simplify repetitive work.

Learn how to create a digital Kanban board in Kanbanchi, organize tasks into workflow lists, customize cards, and improve team collaboration.

Turn Kanbanchi cards into Gantt chart milestones, assign a start date, and display them as diamond markers on your project timeline.

Customize how Kanbanchi cards appear in the Gantt chart, choose visible task properties, hide undated cards, and expand or collapse epic card groups.

Migrate Jira projects to Kanbanchi by exporting issue data as XML files and importing them to create new Kanbanchi boards with existing project tasks.

Learn how to import CSV files into Kanbanchi to create new boards from spreadsheet data, prepare your file, and meet the required UTF-8 encoding format.

Explore what an Enterprise Management System (EMS) is, how it differs from ERP, and how Kanbanchi supports enterprise projects, workflows, and collaboration.

Find all Kanbanchi cards assigned to you across different boards in My Tasks and use the Assigned to me filter to focus on your responsibilities.

Pin checklists to Kanbanchi cards to display and complete tasks without opening Card Details. Customize item sorting and hide completed checklist items.

Set default card properties for a specific Kanbanchi board so new tasks automatically include predefined fields and settings for all collaborators.

Create custom Kanbanchi card properties such as text, numbers, dates, and dropdowns, manage them at board level, and preserve them when moving cards.

Define custom team roles in Kanbanchi board settings, assign different roles to users on individual cards, and manage responsibilities across tasks.

Kanbanchi is available in English only. Learn how to use Google Chrome's built-in translation feature to display the application in another language.

Learn how to attach files from your computer or Google Drive to Kanbanchi card comments, share documents with colleagues, and keep card attachments organized.

Group Kanbanchi cards into separate lists by assignee, color label, tag, priority, or card color to explore your project from different perspectives.

Create a Kanbanchi board from scratch, choose a ready-made template, or import Trello, Jira, or CSV data to start organizing your project tasks.

Create unlimited Kanbanchi boards for different projects and access them through Board Manager, Google Drive, or the recently opened boards list.

Automate Kanbanchi workflows by mapping card statuses to lists, moving tasks between stages, tracking active work, and optionally archiving completed cards.

Enable browser notifications for Kanbanchi board activity, manage permission settings, and receive alerts when your board tab is closed.

Keep colleagues informed about Kanbanchi card changes using default alerts and additional notifications sent directly from cards or their activity history.

Send additional notifications about important card actions, check who was notified, and alert colleagues within the same Google Workspace domain.

Discover how Kanbanchi integrates with Google Drive to organize boards, manage file attachments, store backups, export data, and control sharing permissions.

Turn emails into actionable Kanbanchi tasks using the Gmail add-on or board-specific email addresses, with options for forwarding messages automatically.

Sync Kanbanchi card dates and events with Google Calendar, manage schedules across shared calendars, and understand how calendar updates work.

Connect Google Forms to Kanbanchi using Apps Script to automatically turn form submissions into task cards and collect responses on a shared board.

Manage Kanbanchi through Google Workspace Admin Console, control access by organizational unit, deploy the app company-wide, and transfer board ownership.

Create custom project reports in Google Looker Studio by exporting Kanbanchi board data to Google Sheets and using it to visualize project performance.

Learn how Google Vault discovers Kanbanchi boards and backups, applies Google Drive retention rules and holds, and what preview and download limitations exist.

Compare Kanbanchi and Trello by features, pricing, integrations, and usability to find the best Kanban-based project management tool for your team.

Explore My Work in Kanbanchi to view tasks across projects, filter cards by your involvement, customize columns, and track individual responsibilities.

Copy existing checklists into Kanbanchi cards from another card or saved template to reuse subtasks, maintain consistency, and save time.

Filter completed Kanbanchi cards by their Done date using custom date ranges or relative periods to review finished tasks and project progress.

Move an epic card with all its subcards to another Kanbanchi board, select the destination list and position, and confirm the transfer.

Move Kanbanchi boards between Google My Drive and Shared Drives using Board Manager, select a destination, and transfer boards in either direction.

Display checklist items on Kanbanchi's Gantt chart by assigning start and due dates, and automatically adjust their timelines when the parent task moves.

Quickly locate the last card you opened on a Kanbanchi board by looking for the dark-grey frame that highlights your previously viewed task.

Pin custom properties to Kanbanchi cards to display and edit important task fields directly on your board, and reuse pinned properties in card templates.

Automatically convert incoming Gmail messages into Kanbanchi cards using Google Apps Script, Gmail labels, filters, and your board's unique email address.

Use Kanbanchi's Card Aging feature to identify inactive tasks, track time without updates or list movement, and highlight aging cards with visual indicators.

Make card properties mandatory in Kanbanchi to ensure teammates provide required information before completing tasks, with settings available from the Professional plan.

Import CSV data into an existing Kanbanchi board, prepare your spreadsheet using the provided template, and upload a UTF-8 file to create cards.

Automatically set the current date as the start date for new Kanbanchi cards by enabling the feature in your board's Start and Due Dates settings.

Find all attachments on a Kanbanchi board in one place, browse files by month or type, and switch between Grid and List views for easier navigation.

Organize Kanbanchi boards into swimlanes using color labels or tags, group related tasks into horizontal lanes, and collapse sections for a clearer overview.

Migrate Kanbanchi boards from Google Workspace to Microsoft 365 using XML backups, restore them from OneDrive, and update your subscription platform.

Learn about Kanbanchi's April 2024 migration to app.kanbanchi.com, how existing board links redirect, and why your boards and data remain unaffected.

Export Kanbanchi board data to Excel, including active tasks, time tracking, and card details. Learn how to customize columns and access exported files.

Enable Kanbanchi's two-column card view to see task details and comments side by side, respond to teammates faster, and collaborate without extra scrolling.

Create Kanbanchi team performance reports to compare completed, late, and overdue tasks, track completion rates, and review individual team results.

Create a burndown chart in Kanbanchi to track completed and remaining work, customize reporting periods, and forecast project completion.

Create a cumulative flow diagram in Kanbanchi to visualize task distribution across workflow lists, monitor changes over time, and select reporting periods.

Create a burnup chart in Kanbanchi to compare completed tasks with total project scope, customize reporting periods, and track progress toward completion.

Google Calendar doesn't support Gantt charts. Learn why calendar events differ from project timelines and explore alternatives for managing task dependencies.